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Pell Multiple Reporting Record (MRR) Files

PublicationDate: 3/28/2000
Summary: Pell Multiple Reporting Record (MRR) Files
Author: General Manager: SFA Student Channel

Posted on March 28, 2000

TO: All EDExpress Users
FROM: U.S. Department of Education
RE: Pell Multiple Reporting Record (MRR) Files

The Department wishes to advise all users of 1999-2000 EDExpress to
discontinue importing any Multiple Reporting Record (MRR) files sent by
RFMS until service release Version 5.4.2, scheduled for release in
mid-April, 2000, is downloaded and installed.

MRR files, sent to schools under the message class of PGMR00OP, are
generated in response to specific student data requests from schools, or
are automatically sent to schools as an alert to potential overaward or
concurrent enrollment situations. RFMS-initiated MRR data files may load
status updates to Pell student records in your database if imported.

The Department and its contractors are currently working to implement a
resolution to an issue between the Pell processor and the EDExpress
software regarding MRR data files.

Specifically, some MRR data files are being sent with multiple MRR record
types which in some cases could potentially "block" or "unblock" the
ability to disburse funds on various student records. EDExpress, however,
is currently designed to assume only one MRR record type per file.
Consequently, certain Pell records in EDExpress may not be updated with
the most current RFMS information regarding overpayment or concurrent
enrollment situations following an MRR import.

To resolve this situation, RFMS will modify its system to sort and group
together similar record types in the MRR files it sends to schools. At the
same time, EDExpress Version 5.4.2 will enhance MRR file import
functionality to read for different record types within MRR files and
group similar record types on individual import reports.

Until Version 5.4.2 is available for download from the Department's
SFAdownload Web site ( in mid-April, we
again strongly urge you NOT to
import any PGMR00OP files you receive from

If you have recently received and imported a PGMR00OP file, and wish to
identify whether you may have any MRR-created transfer records, please do
the following:

1) Create a query under Tools | Query | Pell with a Field of RFMS Status,
an Operator of "equals" (=), and a value of "Blocked" (PR) OR Blocked and
Concurrent Enrollment (RC) OR "Unblocked" (PU) --- be sure to append all
three RFMS Status values (PR, RC and PU) noted in your query, separating
each with an OR statement;

2) Go under File | Print | Pell and select the Origination List report;

3) On the main print screen remove both the Reporting and Attending campus
codes by blanking them out (highlight code and hit the Delete key);

4) Click on the Selection Criteria button, click the Query Title ellipsis
button, and select the query you've created for the RFMS Status codes in
step #1;

5) Click OK, then click OK again to print the report.

If the report prints out MRR transfer records you suspect may have been
created in error, please contact CPS customer service immediately for
assistance. In order to serve you better, we ask that you have all MRR
records available before calling. This will help determine if in fact a
transfer record was created in error.

We appreciate your patience and apologize for any inconvenience. Please
contact CPS Customer Service at 800/330-5947, option 4, or via email at
CPS@NCS.COM, if you have any questions regarding the EDExpress Pell

Please contact Pell User Support at 800/4-PGRANT (800/474-7268) or via
email at if you have any questions regarding Pell
policy or Pell data processing.

Last Modified: 03/27/2000