| PublicationDate: 3/28/2000 Summary: Pell Multiple Reporting Record (MRR) Files Author: General Manager: SFA Student Channel Posted on March 28, 2000 TO: All EDExpress Users FROM: U.S. Department of Education RE: Pell Multiple Reporting Record (MRR) Files The Department wishes to advise all users of 1999-2000 EDExpress to discontinue importing any Multiple Reporting Record (MRR) files sent by RFMS until service release Version 5.4.2, scheduled for release in mid-April, 2000, is downloaded and installed. MRR files, sent to schools under the message class of PGMR00OP, are generated in response to specific student data requests from schools, or are automatically sent to schools as an alert to potential overaward or concurrent enrollment situations. RFMS-initiated MRR data files may load status updates to Pell student records in your database if imported. The Department and its contractors are currently working to implement a resolution to an issue between the Pell processor and the EDExpress software regarding MRR data files. Specifically, some MRR data files are being sent with multiple MRR record types which in some cases could potentially "block" or "unblock" the ability to disburse funds on various student records. EDExpress, however, is currently designed to assume only one MRR record type per file. Consequently, certain Pell records in EDExpress may not be updated with the most current RFMS information regarding overpayment or concurrent enrollment situations following an MRR import. To resolve this situation, RFMS will modify its system to sort and group together similar record types in the MRR files it sends to schools. At the same time, EDExpress Version 5.4.2 will enhance MRR file import functionality to read for different record types within MRR files and group similar record types on individual import reports. Until Version 5.4.2 is available for download from the Department's SFAdownload Web site (http://fsadownload.ed.gov/index.htm) in mid-April, we again strongly urge you NOT toimport any PGMR00OP files you receive from RFMS. If you have recently received and imported a PGMR00OP file, and wish to identify whether you may have any MRR-created transfer records, please do the following: 1) Create a query under Tools | Query | Pell with a Field of RFMS Status, an Operator of "equals" (=), and a value of "Blocked" (PR) OR Blocked and Concurrent Enrollment (RC) OR "Unblocked" (PU) --- be sure to append all three RFMS Status values (PR, RC and PU) noted in your query, separating each with an OR statement; 2) Go under File | Print | Pell and select the Origination List report; 3) On the main print screen remove both the Reporting and Attending campus codes by blanking them out (highlight code and hit the Delete key); 4) Click on the Selection Criteria button, click the Query Title ellipsis button, and select the query you've created for the RFMS Status codes in step #1; 5) Click OK, then click OK again to print the report. If the report prints out MRR transfer records you suspect may have been created in error, please contact CPS customer service immediately for assistance. In order to serve you better, we ask that you have all MRR records available before calling. This will help determine if in fact a transfer record was created in error. We appreciate your patience and apologize for any inconvenience. Please contact CPS Customer Service at 800/330-5947, option 4, or via email at CPS@NCS.COM, if you have any questions regarding the EDExpress Pell module. Please contact Pell User Support at 800/4-PGRANT (800/474-7268) or via email at #pell_systems@ed.gov if you have any questions regarding Pell policy or Pell data processing. |