Summary: 2000-2001 Transactions with Verification Flag Errors will be Reprocessed
Author: CPS - Central Processing System (CPS)
To: Financial Aid Administrators
From: Central Processing System
Date: March 6, 2000
Re: 2000-2001 Transactions with Verification Flag Errors will be Reprocessed
The Central Processing System (CPS) specifies that once a student transaction is selected for verification, all transactions for that student are identified as selected for verification. Unfortunately, from startup on January 14 until February 16, 2000, CPS did not properly identify transactions other than the one that was selected for verification. This means that, for example, a student with three transactions who was selected for verification on the 02 transaction, the 01 transaction in the CPS data base did not get the verification field populated with the appropriate * value and the 03 transaction was not generated with the appropriate Y value.
Although CPS fixed the error as of February 17, 2000, corrections could have subsequently been made to a prior transaction that did not have the correct verification flag. So there could be transactions processed after February 17 with an inaccurate verification flag.
To remedy this error, on Thursday, March 9, 2000, CPS will reprocess all transactions subsequent to any selected transactions. This action will ensure that the Y is properly indicated in the verification selection field (ISIR field #156, position 616).
Prior transactions that should have the * value will be properly populated in the CPS database but will not be reprocessed. In addition, transactions not selected for verification on any transaction should have the value of N but have been processed with a value of blank. These too will be properly populated in CPS but will not be reprocessed. This update to the CPS will be implemented on Friday, March 3, 2000.
Approximately 12,500 transactions that were affected by this error require reprocessing. SARs will NOT be printed and issued to students, but ISIRs will be provided to schools. Keep in mind that schools could receive more than one reprocessed transaction for a particular student if there was more than one subsequent correction made since the transaction selected for verification.
Reprocessed ISIRs can be identified by the following:
· Reprocessed Reason Code (ISIR field #262, positions 1490-1491) will equal 01
· System Generated Indicator (ISIR field #135, positions 554) will equal "Z"
· System Generated message class: SYSG01OP
· batch number: #Y100000020000308000001
Because the CPS now has a different value on the verification flag than is on the ISIR originally sent to you, we recommend you delete these students' previous transactions from your system. If you choose not to do so, be aware you should not submit these earlier transactions for Pell payment as it could cause error messages to be returned to you.
We regret the inconvenience this has caused you. If you have any questions, please contact CPS Customer Service at 800/330-5947, option 2, or via email at CPS@NCS.COM. You will not be charged for calls relating to this reprocessing.
If you have technical questions about our SFA systems and software, you may want to subscribe to our email list serve, SFATECH. For more information about SFATECH, including how to subscribe, look on-line at http://www.ed.gov