| PublicationDate: 2/9/2000 Summary: Availability of EDExpress Version 5.4.1 Service Release Author: PSS - Program Systems Service Posted on February 9, 2000 TO: All EDExpress Users FROM: U.S. Department of Education RE: Availability of EDExpress Version 5.4.1 Service Release The Department wishes to inform all 1999-2000 EDExpress users of the availability of service release Version 5.4.1, which resolves several software issues present in the last EDExpress release, Version 5.4. Version 5.4.1 is available for download from the Internet at http://fsadownload.ed.gov/index.htm. The downloadable install file, called EDExpressV541.exe, is self-extracting and will need to be run on ALL PC workstations that access the 1999-2000 EDExpress database. The following issues are scheduled to be resolved by Version 5.4.1. Issues 1-9 affect Direct Loan module users, while issues 10-16 affect Pell module users: 1) CM# 2230: When changing a Direct Loan Fee Percentage from 4% to 3%, you must also re-enter the Loan Amount Requested and Approved fields. When you save the record, you will receive a prompt asking if you wish to recalculate anticipated gross disbursement amounts. If you answer "Yes" to this prompt, the software is re-originating the loan by resetting the Loan and Promissory Note status fields to an "R" (Ready to Send) status. 2) CM#2245: Some schools are receiving the message "Error in sub query" when attempting to print a List - Actual Disbursements if too many records meet the criteria selected by the user for the report. The actual number of records needed to trigger this message will vary from system to system. 3) CM# 2246: The subtotal values per student printing on the Direct Loan List - Actual Disbursement report are incorrect for any report period designated. 4) CM# 2272: Adjustment transactions (Type A and J) on the Direct Loan List - Actual Disbursement report are incorrectly printing the Net Adjustment Amount. The actual adjustment transaction amounts (gross amount OR net amount OR gross, fee, and net amount) should print on the report. 5) CM# 2273: When you select the option to print the Direct Loan List - Actual Disbursement report for gross, fee and net the subtotals and totals are being calculated incorrectly. The subtotals and totals should be calculated using net amounts and should print net subtotals and net totals. 6) CM# 2274: When calculating the booked and unbooked totals on the Direct Loan List - Actual Disbursement report, the software is handling adjustment transactions incorrectly in the calculation. When an adjustment transaction (Type A or J) is part of a disbursement, the net adjustment amount should be used when calculating the booked and unbooked totals. The booked and unbooked totals should always be calculated using net amounts and should result in net totals. 7) CM# 2275: When saving a change to the Loan Period Code on a Direct Loan Origination record, EDExpress is changing the Loan and Promissory Note Status fields to an "R" (Ready to Export) status, even if the Loan Status is already "A" (Accepted), and the Promissory Note Status is "A" (Accepted) or "P" (Printed). 8) CM# 2282: EDExpress is exporting all Disbursement Action Type "Q" transactions (Adjusted Disbursement Date) as date changes to Actual Disbursement number 1, even if the date change is for disbursement number 2 or a subsequent disbursement number. 9) CM# 2307: The Direct Loan Verify Change process allows you to resend a Loan Amount Approved and/or Anticipated Disbursement Gross Amount or Date change record to the LOC. Currently, this process is not working correctly. If you select a change record to be resent using the Verify Change process, the record is not being updated to an export-ready status and hence is not being batched to be resent to the LOC. 10) CM#2031: When you choose to include Pell Disbursement information when printing a Pell Origination Record report, EDExpress is incorrectly calculating the Total YTD Amount for the Disbursement information listed. 11) CM# 2178: EDExpress is generating the message "Skipped - Special Disbursement record is missing" when attempting to import a System-Generated Pell Special Disbursement record. Software should not require an existing Special Pell Disbursement record to import a System-Generated Special Pell Disbursement record. 12) CM# 2218: The Pell YTD comparison report does not display the correct column headings for Pell Disbursement discrepancy information. The columns marked "Award Amount," "Orig Stat," and "RFMS Stat" are actually Pell Origination record fields. The report should actually be displaying "Disb Amount," "Disb Status," and "RFMS Stat." 13) CM# 2244: If you import a Pell YTD file and select "Rebuild All" for your Update option, any students with more than one accepted or corrected Pell Disbursement record will only have the highest Disbursement Reference Number added on the Pell Disburse tab. The columns for the previously accepted or corrected disbursements will be left blank on the tab. 14) CM# 2269: Student Pell Origination Records with an apostrophe as part of the name ID are incorrectly flagging as discrepancies when importing a Pell YTD file. These student records also generate an error message during the YTD import when "Rebuild All" is selected as the Update option. 15) CM# 2270: The Pell YTD Exception Report, which displays discrepancies between the data in the YTD file and the data in your database, is incorrectly printing the total award amount for all Pell Origination records as the Total Award Amount Exceptions. This will only occur if there is at least one discrepancy discovered during the import. The report will correctly display $0 if this is truly the Total Award Amount Exceptions value. 16) CM# 2310: The Data Request export option for Pell YTD files does not allow you to designate a specific attended campus code, only a reporting campus code. Schools can currently only receive YTD data for students with the same reporting and attended campus codes. To run the service release install, first download the EDExpressv541.exe file from the SFAdownload site to a directory on your hard drive or network. Close all running applications, go to Start | Run, type in the directory location of the downloaded file, type the file name itself (I.E. C:then click OK. This will extract the necessary install files and automatically launch the install program. If you have multiple PC workstations accessing a networked EDExpress database, copy the install file from PC to PC, running the install on each as you proceed, or run the installation program from the network drive it is saved to. Be sure to reboot each PC Version 5.4.1 is installed on once the installation program is complete. Version 5.4.1 will not perform any updates to your EDExpress database (Expres90.mdb). If you need any assistance connecting to the SFAdownload site or downloading Version 5.4.1, please contact Title IV WAN Customer Service at 800/615-1189, or via email at T4WAN@NCS.COM. If you need assistance with the installation or use of Version 5.4.1 once downloaded from the SFAdownload Web site, please contact CPS Customer Service at 800/330-5947, option 3 (for Direct Loan questions) or option 4 (for Pell questions), or via email at CPS@NCS.COM. If you have technical questions about our SFA systems and software, you may want to subscribe to our e-mail list serve, SFATECH. For more information about SFATECH, including how to subscribe, look on-line at www.ed.gov. |