Summary: Expanded CPS Y2K Testing for Corrections
Author: PSS - Program Systems Service
Posted on October 27, 1999
To: EDE Destination Points
From: U.S. Department of Education
RE: Expanded CPS Y2K Testing for Corrections
Date: October 27, 1999
The U.S. Department of Education (ED) and the Central Processing System (CPS) are expanding the CPS Y2K test to include electronic corrections. If you have already tested using the Y2K electronic application test, you do not need to test for electronic corrections. You may use the electronic correction test if you are unable to participate in the electronic application testing already underway. You can follow the steps below to ensure you will be able to receive Institutional Student Information Records (ISIRs) from CPS and submit corrections to the CPS after January 1, 2000.
1. Contact CPS Customer Service at 1-800-330-5947, option 2 to request the Y2K test ISIRs. Be prepared to provide your destination code (TG number) and your six-digit federal school code. Customer Service will submit the request for Y2K ISIRs for you.
2. In one or two days, a file containing the 12 test ISIRs will be placed in your Title IV WAN mailbox. The message class is Y2KA00OP. Set your system date to February 29, 2000 before you download the file and import it into your system.
3. With your system date set to February 29, 2000, correct each of the 12 Y2K ISIRs by changing the Student's State of Legal Residence Date to February 2000. Export a correction batch using a file name Y2KHC. NOTE: Your file must start with a CPS Header record, followed by a correction record for all 12 Y2K ISIRs, and ending with a CPS Trailer record. See the EDE Technical Reference, Section 3, for the layouts of these record types. The file must be in ASCII format, as are all the files you transmit to CPS.
4. Send the Y2KHC file via email to CPS@NCS.COM mailto:CPS@NCS.COM> so CPS Customer Service can analyze the data. Once that is done, you can reset your system date to the current date.
5a. If your file is formatted correctly, created using February 29, 2000 as the system date, and has February 2000 as the Student's State of Legal Residence Date in all 12 correction records, you will be notified via email your destination point passed the CPS Y2K Correction Test.
5b. If your file is not formatted correctly or does not contain the valid Y2K dates, you will be notified via email why your destination point did not pass the CPS Y2K correction test. You will need to resolve the problem, export another file, and submit it to CPS again. You may do so until you have passed the test.
6. Once you have passed the CPS Y2K Correction Test, your institution will placed on the Department's Y2K Honor Roll.
If you require assistance or have questions, please contact CPS Customer Service at 800-330-5947, option 2, or via email at CPS@NCS.COM. You will not be charged for CPS Y2K test-related calls or emails.