Summary: Reprocessing Transactions Received
Author: PSS - Program Systems Service
Posted November 9, 1998
TO: Financial Aid Administrators
FROM: Jeanne B. Saunders, Director
Application and Pell Processing Systems Division
Office of Student Financial Assistance Programs
DATE: November 6, 1998
SUBJECT: Reprocessing Transactions Received
The Department of Education has received inquiries from schools regarding the number of transactions they have received as a result of the Central Processing System (CPS) reprocessing with the Social Security Administration (SSA).
On October 26, 1998, we announced on the IFAP and in a TIV WAN Network message that we would reprocess all transactions that were processed during the suspension of the Social Security Number (SSN)/Citizenship Status Match with the SSA; and, we would send SARs and ISIRs only for reprocessed records that met certain conditions. These conditions were listed in the October 26 announcements. Our intention was to send schools only those records where SSA match results either:
· required resolution, or
· had improved to a value no longer requiring resolution.
However, in addition to the categories of students listed in the October 26 announcement, SARs were printed and ISIRs were transmitted to schools for students whose SSN Match Flag on the previous transaction was blank, but on the reprocessed transaction was equal to 4 (meaning the SSN match with the SSA was successful). Because the number of these specific types of transactions could be significant at your institution, we wanted to make it clear to schools that these records can be disregarded, unless, of course, the applicant has some other unresolved eligibility problem.
We regret any inconvenience this SAR/ISIR processing error may have caused you and your students and hope that having this information will limit the number of transactions that your school must resolve. Also, please be assured that while more records were sent to schools than we had intended, the reprocessing itself was successful and all reprocessed transactions contain accurate data.
Your patience and cooperation are much appreciated. If you have any questions, please contact the Customer Support Branch at 1-800-433-7327.
The reprocessed records will have a CPS process date of October 26, 27, 28, or 29, 1998 and ISIRs will be in the following batch ranges. You may have received other ISIRs with these process dates but if they were not in one of these batches, they were part of regular processing and not the reprocessing due to the suspension of the SSA Match.
Other ways to identify the reprocessed records include:
System Generated Code = "Z"
Reprocess Reason = "4"
Comment Code 172