| PublicationDate: 10/21/97 Summary: Pell Payment for Windows Configuration Author: CPS - Central Processing System (CPS) Posted October 21, 1997 To: All Pell Payment for Windows Users From: CPS Customer Service RE: 1997-98 Pell Payment for Windows Configuration Management Issues In the 1997-98 Pell Payment for Windows software, there is an additional known issue not included in version 2.1. The following describes the issue and the associated workaround: Using Regenerate and/or Reset for a batch in Pell Payment for Windows 2.1, MAY result in having duplicate batch sequence numbers. This will cause your import batch summary report to have an incorrect Pell batch ID number and all your File/Print/Batch Summary reports to combine the totals from duplicate batch sequence numbers. You can still obtain the correct Pell batch ID numbers from the Student Summary Report and use this number to print other reports correctly. Workaround: If you notice, when exporting, that you now have duplicate batch sequence numbers, you can edit the PCON98 import file sent back from Pell to reflect the correct batch sequence number sequentially. How to edit file: 1) MAKE A COPY OF THE PCON FILE BEFORE EDITING. 2) Go to your MS-DOS Editor, switch to your imported data directory, and type "Edit PCON98OP.***" --- where "***" is the extension number of the file you received from Pell. NOTE: If you have not imported the file, "OP" will follow "98" in the file name; if you have already imported the file once, "BK" will follow the "98" in the file name. 3) Go to positions 97 through 100. NOTE: Be sure to activate insert mode by pressing the INSERT button so you do not add additional bytes to your file size. 4) Type over the incorrect sequence number with the correct sequence number. For example, if this is the second batch with a batch sequence number of 0003, then replace 0003 in positions 97 through 100 with 0004. This must be done on all student records in file. 5) Save the corrected file, exit MS-DOS editor and prompt. 6) Import corrected file into Pell Payment for Windows. If you have more than one PCON batch that needs to be edited, start editing with the earliest batch and up your sequence numbers sequentially each time. Once all PCON batches have been edited and reimported, export your next batch as normal --- the Pell Payment for Windows software should assign the next highest batch sequence number from your Status of Batches. For example, if the last of a series of edited PCON files you import has a batch sequence number of 0010, then your next export batch should have a batch sequence number of 0011. We are sorry for any inconveniences these issues may have caused for you. If you have any questions, please contact Pell Payment Customer Service at 1-800-330-5947, option 4, or via email at CPS@NCS.COM. |