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EDCAPS/GAPS Conversion Postponed

PublicationDate: 3/3/98
Summary: EDCAPS/GAPS Conversion Postponed
Author: CSB - SFA Customer Support Branch

Posted March 3, 1998

The following is a letter from the U.S. Department of Education's Chief Fiscal Officer
concerning a delay in the implementation of GAPS. There will be more information on
this subject forthcoming tomorrow.
March 2, 1998

Dear Chief Financial Officer:

Effective immediately, the U. S. Department of Education has postponed the conversion,
communicated in our January 21, 1998 letter, of the Education Central Automated
Processing System (EDCAPS) Grant Administration and Payment System (GAPS). The
Department's Payment Management System (PMS) continues to be available to process
payments for your organization.

We realize your organization may have drawn down funds for the two week conversion
period in anticipation of our GAPS conversion. Your organization will not be penalized
for excess cash related to these advance draw downs, however, it will be required to
comply with the regulations for amounts drawn down subsequent to March 2, 1998.

We urge you to learn about our new process on the GAPS training website which is
available so you can familiarize yourself with the payment request process. This training
website is located at The Department of Education
Payee's Guide is also available at The guide will provide
detailed instructions on all new GAPS processes. If your organization is not Internet
capable, you may also contact Sandra Rush at (202) 401-2102 to request a hard copy.

The Department looks forward to servicing its recipients through the new payment
system and streamlining many of the procedural and reporting requirements. We
appreciate your patience and cooperation during the transition period.

We will provide you with more detailed information once we have finalized the GAPS
conversion schedule. You may also obtain further information by accessing the
Department's home page at or calling your Account
Representative. Finally, a hot line is being established to provide assistance and will be
available starting on March 9, 1998. The Toll Free Hot Line Telephone Number is


Donald Rappaport

cc: Grantee Project Directors

Last Modified: 08/16/1999