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1996-97 FAFSA Processing - Annuoncement #45

PublicationDate: 4/30/96
Summary: 1996-97 FAFSA Processing - Annuoncement #45
Author: ODAS - Office of the Deputy Assistant Secretary - SFA

Announcement # 45, April 30, 1996

This is announcement number 45 in our series of daily
FAFSA updates for financial aid administrators. For
information on individual applications, parents and students
should contact 319-337-5665.

1996-97 Free Application for Federal Student Aid (FAFSA)
Processing Status Report

A. Status of Applications as of April 29, 1996

No./Percent. Expected
FAFSA No. of Paper of Paper Apps. Date to
Receipt Date Apps. Rec'd. Processed Complete
Jan 1 - Mar 31 3,544,386 3,544,386 (100%) Completed
Apr 1- Apr 15 576,989 576,989 (100%) Completed
Apr 16 - Apr 30 529,224 396,095 (75%) 14 days from receipt
TOTAL: 4,650,599 4,517,470 (97%)

Note: Expected Date to Complete reflects the date that the
Department expects all paper applications with these receipt dates
to have been entered and processed by the Central Processing

B. Missing ISIR records

The Department has received several inquiries about "missing"
ISIR records, particularly where students can produce a paper SAR
that clearly indicates the school's name, but the school does not
have an ISIR record for the student.

One of the possible explanations for this is if the ISIR batch was
not downloaded to the school's computer. Even if a school
believes that they have drawn down all of their batches, the
Department has become aware that there still exists the possibility
that a batch inadvertently failed to be received by the school.

The problem with "missing batches" apparently happens when an
error occurs during transmission of the ISIR batch. Because of the
way that ISIR batches are numbered, schools may not even be
aware that they are missing a day's batch. Schools can determine
if they have experienced this by checking the activity log in the
IAM software. This activity log can be accessed by selecting
Utility/Activity Log from the menu picks at the top of the screen.
Institutions should scroll to the right and look at the Description
column, which would reveal if any such errors occurred.

Once a school identifies that they have missed receiving a batch
due to a transmission problem, the institution should contact CPS
Customer Service at 1-800-330-5947 and ask that the batch be

C. Reject 15 and 16 ISIRs

The Department would like to confirm that the CPS will not
transmit automatic ISIRs for records that contain reject 15 or 16.
These rejects occur when the records are missing the appropriate
signatures. The Department implemented this practice as a
Privacy Act safeguard since it was determined that the Department
has not received proper authorization to release student and parent
Privacy Act data without the proper signatures. Institutions can
use the PIN number to obtain a copy of the student's ISIR record.

For those institutions that submit electronic applications for their
students, schools will receive only the demographic data and the reject
flag for those applications they submit that result in a reject
15 or 16. The Department has received feedback from several
institutions regarding this practice and will consider this feedback
for development of the 1997-98 processing cycle.

Last Modified: 08/16/1999