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1996-97 FAFSA Processing - Announcement #25

PublicationDate: 4/3/96
Summary: 1996-97 FAFSA Processing - Announcement #25
Author: ODAS - Office of the Deputy Assistant Secretary - SFA

Announcement # 25-- April 3, 1996

This is announcement number 25 in our series of daily FAFSA
updates for financial aid administrators. For information on
individual applications, parents and students should contact

1996-97 Free Application for Federal Student Aid (FAFSA)
Processing Status Report

A. Status of Applications as of April 2, 1996

No./Percent. Expected
FAFSA No. of Paper of Paper Apps. Date to
Receipt Date Apps. Rec'd. Processed Complete
Jan 1 - Jan 31 438,509 438,509 (100%) Completed
Feb 1 - Feb 15 696,858 684,560 (98%) Apr 5
Feb 16 - Feb 29 882,554 720,537 (82%) Apr 5
SUBTOTAL: 2,017,921 1,843,606 (91%)

Mar 1 - Mar 15 974,976 436,503 (45%) Apr 15
Mar 16 - Mar 31 591,965 69,130 (12%) Apr 15
TOTAL 3,584,862 2,349,239 (66%)

Note: Expected Date to Complete reflects the date that the
Department expects all paper applications with these receipt dates
to have been entered and processed by the Central Processing

B. Keying Procedures for Institution choices on FAFSA

After posting Announcement 23 that addressed problems the
Department is seeing with students not getting their institution
choices coded on their FAFSAs, the Department received several
inquiries regarding the procedures that our MDEs use to code
students' institution choices on their FAFSAs.

On original and Correction applications, the following procedures
are followed:

1. If a Title IV Institution Code is provided and the code appears
to be valid, MDEs will key that code and ignore any additional
information (school name, city, state) the student provides. What
determines whether a school code appears to be valid is that it
contains six digits and begins with either a zero, G, B, or E.

2. If a code is provided but the code does not appear to be valid,
MDEs will ignore the code and attempt to determine the student's
intent by looking at the school name, city, and state (either
handwritten or stamped). The Department has seen several
instances where students will use codes other than the Title IV
Institution Code (e.g., Profile codes) to indicate their school

3. If the student's intent cannot be determined by the school name,
city, and/or state, the MDE will code the school choice as all zeros.
Examples of problems that our MDEs have encountered in trying
to determine the student's intent are-- the response includes only the
school's initials, the city and state are incomplete or illegible, or
the city listed by the student is different from the city listed on the
Department's file.

Procedures for Renewal Applications are slightly different in that
students' school choices for the previous year are already listed
and students can choose to have the same institutions receive their
information. Students are instructed to indicate this by checking a
"Yes" box for each institution they choose to receive information
again this year. Otherwise, students are instructed to provide new
or different institution choices.

1. If the "Yes" box is checked for an institution, the same
institution code will be keyed. If anything other than a clear mark
(e.g., the box is underlined or circled) is used by the student, the
MDEs are instructed to ignore the response since the student's
intent is not clear.

2. If a change to institution choices is indicated, the same
procedures will be followed by the MDEs as for original and
Correction Applications.

Institutions should note that even if what appears to be a valid
Title IV institution code is given by the student and keyed by the
MDE, once the student's record is received by the Central
Processing System, the CPS performs a validity check on the
codes provided. If the code is found to be invalid, the CPS
automatically sets the code to all zeros.

C. Scheduled down time for the SFA BBS on Friday, April 5

The SFA BBS will be down from 8a.m. to 5p.m. on Friday, April 5
for server relocation. As a result, there will be no announcement
posted on Friday, April 5th. Announcements will resume on
Monday, April 8. Please excuse any inconvenience that this might

We hope this answers your questions.

Thank you for your continued patience and understanding.

Last Modified: 08/16/1999