Summary: 1996-97 FAFSA Processing - Announcement #13
Author: ODAS - Office of the Deputy Assistant Secretary - SFA
Announcement # 13 -- March 19, 1996
1996-97 FAFSA Processing Status Report
In keeping with our commitment to keep you informed about the status of
application processing for the 1996-97 award year, we are providing this
daily announcement. This announcement is number thirteen in the series.
A. Processing Statistics
To date, the Central Processing System (CPS) has processed over 954,000
B. Changes to the 1996-97 EDE Technical Reference
Customer Support has made available for downloading on the SFA BBS a
WordPerfect 5.1 file listing the changes that have been made to the 1996-97
EDE Technical Reference between its draft release in November 1995 and its
final copy released in March 1996. If you are not currently an SFA BBS
user, please contact Customer Support at 1-800-433-7327 to obtain
instructions about how to register as a new user.
C. 1996-97 History Correction Processing
Processing of 1996-97 history corrections began on Friday, March 15. The
Department understands that there is concern about why institutions have not
yet received output from correction processing. Please note that it takes a
few days to process a correction record once the CPS receives it and a few
days for ISIRs to reach the institution once processing is actually completed.
Institutions will begin receiving ISIRs from correction processing in the next
D. GEN-96-5 and GEN-96-7
The Department has received several requests for these Dear Colleague
letters after posting announcement #11 that mentioned them. These letters
have only recently begun to be distributed and your school may therefore not
have received them to date. Customer Support has made copies of these
letters available on the SFA BBS for viewing/downloading. Customer
Support is also working to make the SSCR User Guide available for
downloading in the near future.
The text of GEN-96-5 and GEN-96-7 follows.
Attached is a copy of the Student Status Confirmation Report (SSCR) User's
Guide in preparation for the all-electronic process which will begin shortly.
This User's Guide contains information concerning the file layout of the SSCR
file and details about updating the SSCR report that you will receive from the
National Student Loan Data System (NSLDS). Please ensure that the
responsible party at your school receives a copy of this document.
It is important that your school begin preparations which will enable it to take
part in the NSLDS SSCR process. In April, NSLDS will send your school a
file which contains SSCR information on Federal Family Education Loan
borrowers. This is a practice file that will give your school an indication of the
size of file to be expected once the complete SSCR process electronic, [sic]
beginning in September 1996. Your school should update this file and return
it to NSLDS through the Title IV Wide Area Network as soon as possible.
Your school has until July 15, 1996 to return the complete update SSCR
If your school intends to use a third party to process SSCR information,
please be sure to designate that party as your school's servicer in the pertinent
NSLDS screen. (The User's Guide contains detailed information about how
to access NSLDS and where to find the screen used to designate a servicer
for SSCR.) If your school elects to use a servicer, your school will not
receive any files from NSLDS regarding SSCR information.
If you have any questions about getting started or about how the entire SSCR
process will work with NSLDS, please telephone the NSLDS Customer
Service Center at 1-800-999-8219.
Thank you for taking the necessary action to prepare for this new exciting
process of using electronic means to submit the Student Status Confirmation
F. Lynn Alexander, Director
In 1994, the US Department of Education (Department) began using the
National Student Loan Data System (NSLDS) to track and monitor
all student loan borrowers and grant overpayments. The Department has
incorporated the Student Status Confirmation Report (SSCR)
into the NSLDS to centralize and fully automate the enrollment verification
process. The new SSCR process will benefit the entire student loan
community: students, schools, lenders, guaranty agencies, and the
Current Schedule for the New SSCR
In April 1996, all schools will receive an electronic SSCR file from NSLDS
via the Title IV Wide Area Network (TIV WAN).*1* It is critical that your
school sign up for the TIV WAN in order to receive your file; NSLDS will
not generate any paper SSCRs. (A magnetic tape option is available to those
who need it.) This file will contain enrollment information on Federal Family
Education Loan (FFEL) borrowers and William D. Ford Federal Direct Loan
(Direct Loan) borrowers that the Department believes are currently attending
your school, or who have recently left your school. Please refer to the
Student Status Confirmation Report User's Guide that will be distributed to all
schools for detailed information about how to read the file and the exact data
elements contained in it. You will have until JULY 15, 1996, to update the
SSCR and return it to NSLDS through the TIV WAN (or via magnetic tape if
that is the option you chose).
This first issuance of SSCRs by NSLDS will be the same in all respects as
future ones except that for this first time, a much longer period is being allotted
for schools to respond. This process is mandatory for all schools.
During this process, guaranty agencies will continue sending SSCRs to
schools as before, requesting enrollment verification for FFEL borrowers; and
schools will be expected to respond. However, once NSLDS takes over the
SSCR process, guaranty agencies will no longer send SSCRs to schools, as
the agencies will receive enrollment verification directly from NSLDS. (The
effective date for this change, now expected to be September, 1996, will be
announced in a forthcoming Dear Colleague letter.)
Clarification of an NSLDS Data Element Appearing on the New SSCR
The date that corresponds to the Enrollment Status Code "F" (full-time) is
defined as the date on which the student most recently began uninterrupted
enrollment on a full-time basis. The date that corresponds to the Enrollment
Status Code "H" (half-time or more, but less than full-time) is the date the
student dropped below full-time, or if half-time is the original status, the date
on which the student most recently began uninterrupted enrollment on that
basis. The date that corresponds to the Enrollment Status Code "L" (less than
half-time) is the date the student dropped below half-time, or if less than
half-time is the original status, the date on which the student most recently
began uninterrupted enrollment on that basis.
For example, if a borrower is a third-year full-time student and has maintained
uninterrupted full-time enrollment since the beginning of his first year, the date
that would correspond to the Enrollment Status Code of "F" would be the
beginning of the borrower's first year in school. This is a change from the
current definition of "Enrollment Status Effective Date." The change is needed
in order to improve the servicing of student loans.
Because the Department is sensitive to the fact that finding the necessary data
to satisfy this new definition may, for the present, be difficult for you, we are
recommending the following:
- If a student's current enrollment status is the same as the status reported to
you on the SSCR and the status effective date shown on the SSCR is a date
in the past, do not change the status effective date unless you KNOW it is
wrong. In that case, please provide the correct date.
- If no enrollment date is shown on the SSCR and you cannot provide the
actual date that status began (as defined above), please supply the date the
current enrollment period began.
Note Regarding the Error Notification File
When NSLDS receives your updated SSCR file, we will process it and return
an Error Notification File to your school. The Error Notification File will not
contain entries documenting successful updates; only errors will be reported.
(This may change in the future.) The trailer record in the file will, however,
show COUNTS for both successes and errors. The Error Notification File
will serve as proof that your school returned your SSCR to NSLDS.
If you have any questions regarding the SSCR process, please call the
NSLDS Customer Service Center at 1-800-999-8219.
F. Lynn Alexander, Director
*1* The cover letter to the SSCR User's Guide that was recently distributed
to Direct Loan schools indicated that they would receive an SSCR at the end
of February, with an updated SSCR due back to NSLDS buy the end of
March. Based on advice from the NSLDS School Advisory Group, this will
not occur, the first SSCR any school receives will be in April, as described in