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(ANN-09-29) Subject: Training Recording - Pell Calculations for Clock-Hour Programs

Publication Date: September 25, 2009

DCL ID: ANN-09-29

Subject: Training Recording - Pell Calculations for Clock-Hour Programs

Summary: This letter announces Federal Student Aid’s recorded training session on calculating Federal Pell Grant (Pell Grant) awards for students enrolled in clock-hour programs.

Dear Colleague:

We are pleased to announce the availability of a recorded training session that provides detailed information about calculating Pell Grant awards for students enrolled in clock-hour programs. This one-hour training session is intended for financial aid administrators at clock-hour institutions with a beginning to intermediate level of knowledge of Pell Grant calculations using Formula 4.

The recorded training session includes the following information:

  • Overview of student eligibility criteria for Pell Grants

  • Review of concepts and terms specific to awarding Pell Grants for clock-hour programs, including academic program eligibility, clock hour, academic year, award year, Scheduled Award, annual award, and cost of attendance

  • Discussion of payment period structure and how to take into account different lengths of payment periods, including crossover payment periods

  • Examination of the regulatory effect of transfer and reentry students, excused absences, payment period progression, and payment period disbursements

  • Step-by-step walkthrough of Formula 4

  • Guidance on changes related to the Higher Education Opportunity Act (the HEOA), Pub. L. 110-315, including the year-round Pell Grant, maximum duration of Pell Grant eligibility, and maximum Pell for children of deceased members of the military

No registration is required to view the recorded training session. The session has three parts. To view each part of the session, click on the links below.

Note: A recording key is not required to view the session.

Part 1

Part 2

Part 3

To view the PowerPoint slides and transcript of the recorded training session, click on this link:

Note: We recommend trainees download and print the PowerPoint slides before beginning the training.

Thank you for your continued interest in and support of our training efforts. If you have questions about this training opportunity, please contact Michael Roberts at


Jana Hernandes
Service Director, Operations
Federal Student Aid

Last Modified: 09/24/2009