Publication Date: March 2005
Subject: This letter announces the upcoming posting to our eCampus-Based (eCB) web site of schools’ 2005-2006 final funding authorizations for the campus-based programs.
Subject: 2005-2006 Final Funding Authorizations for the Campus-Based Programs
Summary: This letter announces the upcoming posting to our eCampus-Based (eCB) web site of schools’ 2005-2006 final funding authorizations for the campus-based programs.
Tentative 2005-2006 funding levels for the campus-based programs were announced on January 24, 2005 in Dear Colleague Letter CB-05-01. The notification of 2005-2006 final awards, final funding worksheets, and the 2005-2006 Statement of Account for each program will be posted to the eCampus-Based (eCB) web site at http://cbfisap.ed.gov by April 1, 2005.
As provided in the Consolidated Appropriations Act of 2005 (P.L. 108-447), 2005-2006 Federal funds available for the Federal Work-Study (FWS), Federal Supplemental Educational Opportunity Grant (FSEOG), and Federal Perkins Loan (Perkins) programs are as follows:
Program Federal Funds Available for all Schools
FWS $ 990,257,056
FSEOG $ 778,720,000
Perkins $ 0
The series of questions and answers that follows provides important information related to the final funding authorizations.
QUESTIONS AND ANSWERS
Q1: How are the campus-based program awards for a school determined?
A1: A school’s 2005-2006 final funding levels for each of the campus-based programs are determined in accordance with provisions of the Higher Education Act of 1965, as amended (HEA), and by the implementing regulations at 34 CFR Part 673.
The final funding worksheets posted on the eCB web site will show the specific steps used to calculate your school’s 2005-2006 campus-based allocations.
To access your school’s final funding level worksheets and individual school awards, log in to the eCB web site, select the “Self Service” link from the top navigation bar, and scroll to the “Campus-Based Notification” section. Then, select “Final Awards” and “Statement of Account.” For a line-by-line explanation of the worksheets, refer to Attachment A of the Tentative Awards Dear Colleague Letter (CB-05-01) posted on the IFAP web site at http://www.ifap.ed.gov/dpcletters/CB0501.html/.
Q2: If a school returned more than 10 percent of its 2003-2004 allocation for one of the campus-based programs, will it affect its 2005-2006 allocation?
A2: Yes, as required by the HEA, unless a waiver had been granted, if a school returns more than 10 percent of its Perkins, FWS, or FSEOG program allocation for an award year, the school's allocation for that program in the second succeeding award year will be reduced by the amount returned.
We accepted waiver requests with the initial 2005-2006 FISAP submission, through the FISAP edit process, and after tentative awards were announced through the February 11, 2005 deadline. We have reviewed all of the waiver requests we received and have posted letters reflecting our decisions to the eCB web site. Schools that requested the waivers can access these letters by logging in to the eCB web site and selecting the “Self Service” link from the top navigation bar. Any school that underutilized its 2003-2004 allocation by more than 10 percent and did not receive approval of a waiver request will see an adjustment in the applicable final funding worksheet on the line labeled “Allocation Reduction.”
Q3: When will campus-based funds become available for use by a school?
A3: Federal funds for the campus-based programs will be posted to a school's grantee account in the Department's Grant Administration and Payment System (GAPS) by July 1, 2005. Federal funds are to be withdrawn from your school’s grantee account according to the procedures specified in the GAPS User’s Guide.
Q4: Will there be additional campus-based funds available for the 2005-2006 award year?
A4: All of the Federal campus-based funds available for the 2005-2006 FWS Program have been allocated in the final award process. However, some schools may qualify for supplemental 2005-2006 campus-based funds based upon a reallocation of unexpended 2004-2005 allocations. Specific information on the reallocation process, including an application (Reallocation Form E40-4P) for requesting additional FWS funds, will be included with the eCB FISAP in July 2005.
Q5: What is the purpose of the Perkins “Level of Expenditure” shown on a school’s final funding documentation?
A5: The level of expenditure shown on your Statement of Account and Perkins final funding worksheet represents the maximum amount your school is authorized to expend from its Federal Perkins Loan fund for the 2005-2006 award year. If your school wants to request an increase in its level of expenditure, you must contact the School Participation Team at the Department’s regional office that serves your state. Please note that an approved request to increase the level of expenditure will not result in any increase to the Federal Capital Contribution allocation. It will only authorize your school to expend funds beyond the initial level of expenditure established as part of this final allocation process.
The School Participation Team phone numbers are available at http://fsa4schools.ed.gov/help/contacts.htm#Case_Management_Teams/.
If you have any questions regarding your school’s 2005-2006 final funding levels, contact our Campus-Based Call Center at 877-801-7168. Customer service representatives are available Monday through Friday from 8:00 A.M. until 8:00 P.M. (ET).
Acting Director, Campus-Based Systems & Operations Division
Federal Student Aid