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(CB-04-08) Subject: 2003-2004 Campus-Based Reallocation Process

Publication Date: June 2004

DCL ID: CB-04-08

Subject: 2003-2004 Campus-Based Reallocation Process

June 2004


Subject: 2003-2004 Campus-Based Reallocation Process

Summary: This letter describes the 2003-2004 Campus-Based reallocation process, including information that the Reallocation Form is due to the Department by August 20, 2004.

Reference: Federal Student Aid Handbook

Dear Partner:

The Campus-Based Reallocation Form (E40-4P) for 2003-2004 will be available in late July and will have a submission deadline of August 20, 2004. The Campus-Based Reallocation Form is used in the Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Work-Study (FWS), and Federal Perkins Loan programs (the campus-based programs) to release unexpended portions of your 2003-2004 allocations, or to request supplemental 2004-2005 FWS funds for community service jobs. This letter and its attachments, enables you to begin to perform the work needed for completion of the form when it becomes available.

Questions & Answers

Q1 Do I need to complete the Reallocation Form?

A1 You need to complete the Reallocation Form if you meet either of the two criteria below:

1. If you do not intend to spend your school's entire 2003-2004 allocation in any of the three campus-based programs; or

2. If you would like to request supplemental 2004-2005 FWS funds to pay students in community service jobs (not for any other purpose), and:

a. Your school spent at least 5% of its total 2003-2004 FWS federal funds to compensate students employed as reading tutors of children or in family literacy activities as part of your community service activities, and;

b. Your school has an FWS fair share shortfall as shown on line 28 of its 2004-2005 final funding worksheet, which was provided with your tentative allocation letter.

Q2 Why is this form so important to the campus-based programs?

A2 Without the information collected on the Reallocation Form we would be unable to reallocate unexpended campus-based funds from the 2003-2004 award year as supplemental allocations for the 2004-2005 award year. Since we only have authority to reallocate funds until September 30, 2004 we cannot wait until we have your expenditure data from the FISAP that will not be due until October 1, 2004. It is important that you release unexpended campus-based funds now so that they can be used to fund needy students for the 2004-2005 year. Unexpended 2003-2004 funds not released at this time will revert to the U.S. Treasury instead of being available to assist needy students.

Q3 Where do I obtain the Reallocation Form?

A3 The Reallocation Form will be available on the FISAP on the Web site at To login to the web site you will need a valid Department of Education Federal Student Aid PIN and TG number for the campus-based programs. After logging in and accessing the FISAP on the Web for the 2005-2006 application year, the Reallocation Form is accessible through the “Setup” option on the top navigation bar. Select the Reallocation Form link from the “Setup” window to display the Reallocation Form.

2003-2004 Campus-Based Reallocation Process

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Q4 Where can I get instructions for the Reallocation Form?

A4 Instructions for the Reallocation Form are included with this letter, and may also be accessed on the FISAP Web site through the “Help” option on the top navigation bar. From there, go to the “Contents” tab on the left hand menu, select “Setup” and then “Setup – Reallocation Form” to view the Reallocation Form instructions.

Q5 How do I submit the Reallocation Form and how am I assured that the Department has received my Reallocation Form?

A5 The Reallocation Form must be submitted to the Department electronically using the FISAP on the Web site. After you have completed the Reallocation Form, click the “Submit” button to submit the form. You can verify your submission by going to the “Self-Service” page and clicking on the Submission Log link under the Acknowledgments heading.

Q6 When is the Reallocation Form due?

A6 The deadline for the electronic submission of the 2003-2004 Reallocation Form is 11:59 PM Eastern time on August 20, 2004. The electronic submission must be completed and accepted by 12:00 midnight to meet this deadline.

Q7 What if I still have questions about the process?

A7 If you have any questions regarding the reallocation process, please call the Campus-Based Call Center toll free at 877-801-7168.


Richard P. Coppage


Campus-Based Operations


Campus-Based Reallocation Form Worksheet

Reallocation Form Instructions


Campus-Based Reallocation Form Worksheet in Microsoft Word Format, 37KB, 1 page

Reallocation Form Instructions in Microsoft Word Format, 26KB, 2 pages

Last Modified: 06/24/2004