Publication Date: July 2003
| DCL ID: | CB-03-09 |
The Campus-Based Reallocation Form is due to the Department by August 22, 2003
Date: July 2003
Letter: CB-03-09
Summary: The Campus-Based Reallocation Form is due to the Department by August 22, 2003.
Reference: Volume 4 of the Federal Student Aid Handbook
Dear Partner:
The Campus-Based Reallocation Form (E40-4P) is now available. This form is used in the Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Work-Study (FWS), and Federal Perkins Loan programs (the campus-based programs) to release unexpended portions of your 2002-2003 allocations, or to request supplemental 2003-2004 FWS funds for community service jobs. This letter is written in a question-and-answer format to provide the information you need.
Questions & Answers
Do I need to complete the Reallocation Form?
You need to complete the Reallocation Form if you meet either of the two criteria below:
1. You do not intend to spend your school's entire 2002-2003 allocation in any of the three campus-based programs; or
2. You want to request supplemental 2003-2004 FWS funds to pay students in community service jobs (not for any other purpose), and:
a. Your school spent at least 5% of its total 2002-2003 FWS federal funds to compensate students employed as reading tutors of children or in family literacy activities as part of your community service activities, and
b. Your school has an FWS fair share shortfall as shown on line 28 of its 2003-2004 final funding worksheet which was provided with your 2003-2004 tentative allocation letter.
You do not need to complete this form for consideration for supplemental funds under the FSEOG Program and the Federal Perkins Loan Program. We already have the information necessary to award the supplemental funds for these two programs to those schools that meet the statutory and regulatory requirements.
Why is this form so important to the campus-based programs?
Without this information we would be unable to reallocate unexpended funds from the 2002-2003 award year as supplemental allocations for the 2003-2004 award year under the campus-based programs. Since we only have authority to reallocate funds until September 30, we cannot wait until we have your expenditure data from the FISAP that will not be due until October 1. It is important that you provide us with the amount(s) you did not spend now because many students are in need of these funds to attend school. Any unexpended 2002-2003 funds not released at this time through the reallocation process will revert to the U.S. Treasury.
Where do I obtain the Reallocation Form?
The Reallocation Form can be found on the FISAP on the Web site at www.cbfisap.sfa.ed.gov. To login to the web site you will need a valid Department of Education Federal Student Aid PIN and TG number for the campus-based programs. Once the FISAP on the Web is displayed for the 2004-2005 application year, the Reallocation Form is accessible through the “Setup” option on the top navigation bar. Select the Reallocation Form link from the “Setup” window to display the Reallocation Form.
Where can I get instructions for the Reallocation Form?
Instructions for the Reallocation Form are included with this letter, and may also be accessed on the FISAP Web site through the “Help” option on the top navigation bar. From there, go to the “Contents” tab on the left hand menu, select “Setup” and then “Setup – Reallocation Form” to view the Reallocation Form instructions.
When is the Reallocation Form due?
The Reallocation Form is due to the Department by midnight, Eastern Time, on August 22, 2003.
How do I submit the Reallocation Form and how am I assured that the Department has received my Reallocation Form?
After you have completed the Reallocation Form, click the “Submit” button to have your Reallocation Form submitted. You can verify your submission by going to the “Self-Service” page and clicking on the Submission Log link under the Acknowledgments heading.
What if I still have questions about the process?
If you have any questions regarding the reallocation process, please call the Campus-Based Call Center toll free at 877-801-7168.
Sincerely,
Richard Coppage
Acting Director
Campus-Based Operations
Attachments:
Campus-Based Reallocation Form Worksheet
Reallocation Form Instructions
Campus-Based Reallocation Form Worksheet in PDF Format, Size 71KB, 1 page
Campus-Based Reallocation Form Worksheet in MS Word Format, Size 32KB, 1 page
Reallocation Form Instructions in PDF Format, Size 11KB, 2 pages
Reallocation Form Instructions in MS Word Format, Size 26KB, 2 pages