DCLPublicationDate: 5/1/2000 Dear Partner:
Summary: Close-out of the 1998-1999 awards for the Federal Work-Study (FWS), Federal Perkins Loan, and/or Federal Supplemental Educational Opportunity Grant (FSEOG) Programs.
SUMMARY: Close-out of the 1998-1999 awards for the Federal Work-Study (FWS), Federal Perkins Loan, and/or Federal Supplemental Educational Opportunity Grant (FSEOG) Programs.
We have just completed close-out of all the 1998-1999 Campus-Based awards.
Questions & Answers
Q. How were the close-out amounts for my school determined?
A. For FSEOG, the award decrease was equal to your current 1998-1999 FSEOG award authorization amount minus the expended 1998-1999 FSEOG authorization amount from Part IV, Line 13 of your FISAP. Your final 1998-1999 FSEOG award amount is now equal to your expended FSEOG authorization amount (Line 13).
For FWS, the award decrease was equal to your current 1998-1999 FWS award authorization amount minus the expended 1998-1999 FWS authorization amount from Part V, Line 17 of your FISAP. Your final 1998-1999 FWS award amount is now equal to your expended FWS authorization amount (Line 17).
For the Federal Perkins Loan Program, the award decrease was equal to your current 1998-1999 FCC award authorization minus the expended 1998-1999 FCC authorization amount. The expended 1998-1999 FCC authorization amount was determined by subtracting the UNEXPENDED adjusted authorized FCC amount from Part III, Section B, line 3 of the FISAP from the adjusted authorized FCC amount from Part III, Section B, Line 1 of the FISAP. Your final 1998-1999 FCC award amount is now equal to your expended FCC authorization (Line 1 minus Line 3).
If your school did not submit a FISAP showing 1998-1999 expenditures, then your authorizations were reduced to zero.
Q. How and when will I receive my award adjustment letter?
A. We are sending award adjustment letters to your school only if you had a decrease applied to any of your 1998-1999 Campus-based awards through this close-out process. Award adjustment letters will be sent by electronic file (message class FAWD01OP) by May 30, 2000.
Q. Why didn't I receive an electronic file with a close-out award adjustment?
A. If you totally expended all of your Campus-Based awards for 1998-1999 as reported on your FISAP, you will have no close-out adjustments and no award adjustment letter will be sent to you. If you had unexpended amounts on the FISAP and did not receive an electronic file (message class FAWD01OP), you can call us to have another file sent to you. You can also use the authorized amounts that are in GAPS to determine if any award adjustments were made. In either case, your GAPS award authorization amounts should be equal to your expended authorization amounts as reported on the FISAP.
Q. If I received an electronic file with a close-out award adjustment, how do I print the letter out?
A. After you have downloaded the electronic file from your mailbox to your computer's hard drive through the EDConnect software, you can print this text file in a number of ways. One method is to open and print the file from the Activity Log in EDConnect. In EDConnect, go to FileLog to open the Activity Log. Next, find the entry for the received close-out award file (the entry will be in blue). Tab or scroll to the right until you find the File Name column. Double-click on the name of the close-out award file (for example, c: When you double-click on the name, the file will open within a text window. You may then print the file by selecting File
Another method to open and print the file is from EDConnect's Text File View. In EDConnect, go to Fileand select Text File. This will open a blank text editor. Go to Fileswitch to your data directory, and select the file you want to open. You will need to change the "Files of Type" option to "All Files" so that you can view and select files with an extension other than .TXT. When you click the Open button, the close-out award text will appear in the text window. You may print the file by selecting File
Still another method to open and print out the close-out award adjustment letter is to use Notepad, Wordpad, Word, or WordPerfect. After the close-out award file has been downloaded from your mailbox to your hard drive through EDConnect, open up any of the above word processors and retrieve the close-out award file that was saved to your hard drive.
Q. What if my FISAP expenditure report was incorrect and I need to adjust the FISAP report and have funds reinstated?
A. You can correct the FISAP through the FISAP version 2 software and retransmit it to us electronically. You will also need to call us or fax us to let us know you need your award amount(s) in GAPS adjusted based upon the FISAP expenditure change you submitted. Our fax number is 202-205-1919. You can address the fax to any of the individuals below.
Q. Why does GAPS still show my awards at their previous levels before the closeout adjustments?
A. Due to the time delay between producing the GAPS file with the award transactions and having them input into GAPS, your new award amounts may not show up in GAPS right away. Adjustments to match your award adjustment letter will eventually be in GAPS.
Q. Who can help me if I have questions?
A. You may call any of the following individuals to have your FISAP expenditure report adjusted, to reinstate part or all of your award, or for any questions regarding the close-out process.
|Dorothy Proctor 202-708-7746|
Acting Team Leader