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(ANN-98-13) How to order bulk quantities of the 1999-2000 FAFSA and Student Guide.

DCLPublicationDate: 10/1/98
DCLID: ANN-98-13
AwardYear:
Summary: How to order bulk quantities of the 1999-2000 FAFSA and Student Guide.


October 1998

ANN-98-13

SUBJECT: How to order bulk quantities of the 1999-2000 FAFSA and Student Guide.

Dear Colleague:

We are pleased to announce the availability of a new Web-based service for postsecondary schools to place orders for bulk quantities of the Free Application for Federal Student Aid (FAFSA) and the Student Guide. For postsecondary schools, this system replaces the automated telephone ordering system that has been in place for several years.

To order copies of these publications, go to ifap.ed.gov and select the link to the Bulk Publication Ordering System from the list of links on the left side of the Web page. You will be asked to enter your school's OPEID number. You can then enter the quantities that you wish to order.

Please note that in the past your Federal (Title IV) School Code Number has been the identifier that you used when ordering the FAFSA and the Student Guide. As the Student Financial Assistance Programs move towards a single identifier, you will use the OPEID number for your bulk orders through the Web site. While your school's OPEID number may be similar to the School Code Number, please note that the OPEID number is eight digits rather than six.

Reordering
To prevent confusion in the downloading and shipping of orders, the system does not allow revisions to orders once you have entered them into the system, and you cannot place additional orders for the same product for 30 days. If you have made a mistake in placing an order, please call the EDPUBS Customer Support line for assistance
(1-877-4 EDPUBS).

Changing the delivery address
The default address for the shipment is the school address that the SFA Programs have on file for that OPEID number. The Web ordering system allows you to enter up to five alternate shipping addresses. Please note that at present you must enter these alternate addresses in the same ordering session, so you may wish to coordinate your order with any other locations for your school that share your OPEID number. Again, if you make a mistake in placing an order, please call the Customer Support line for assistance
(1-877-4 EDPUBS).

Checking order history
The Web ordering system allows you to review your previous orders, and to look up mailing dates for your orders. Note that the order history will not be updated for new orders until you actually submit the order.

Ordering 1998-99 publications
You may also use the Web system to order copies of our 1998-99 publications. However, please note that the on-line order history will not always include previous orders that have been placed on the automated phone ordering system. (This is because the phone orders were collected using the School Code Number, while the Web order history for a school is based on the OPEID number, which does not always bear a 1-to-1 relationship to School Codes.)

Later this fall, we will discontinue the telephone system for ordering 1998-99 publications. At that time, you must place your orders through the Web system. As a matter of convenience for schools wishing to check the status of an order for 1998-99 publications, we will maintain the telephone system for several weeks after the ordering capability has been terminated. By that time, every order placed through that system will have been delivered, and we will discontinue the phone system entirely.

FAFSA on the Web
With the advent of FAFSA on the Web (
www.fafsa.ed.gov), we hope that you will encourage your students to file electronically whenever possible. We also urge you to review your need for paper copies of the application, and reduce your orders where appropriate.

We hope that you will find the Web ordering system for the FAFSA and the Student Guide to be a quicker and more user-friendly way to place your orders. We will be monitoring the use of the system in the next few months to identify potential enhancements to the system. If you would like to suggest an improvement to the system, please send your suggestion to Mike_High@ed.gov.

Sincerely,



Diane E. Rogers
Acting Deputy Assistant Secretary
Student Financial Assistance Programs

Last Modified: 10/26/1998