Summary: To identify postsecondary institutions which may not have received notice of the requirement to submit an application for recertification in the Federal student
financial aid programs.
Subject: To identify postsecondary institutions which may not
have received notice of the requirement to submit an
application for recertification in the Federal student
financial aid programs.
The purpose of this letter is to help identify institutions which
may have been missed in the Department's prior mailings concerning
the requirement to be recertified for participation. This is urgent
because an institution's Program Participation Agreement (PPA) will
expire on July 23, 1997, unless it has been recertified. If you have
not received an APPLICATION FOR APPROVAL TO PARTICIPATE IN FEDERAL
STUDENT FINANCIAL AID PROGRAMS, please contact us immediately so that
you will be able to submit a completed application no later than April 23,
1997. If you have already received an Application or submitted it for
review, no further action is necessary at this time.
If the Department does not complete its review of an institution's
complete application by July 23, 1997, participation will be granted
automatically on a month-to-month basis for the institution and any
locations which have been previously approved until the institution is
notified of a recertification action. However, this automatic extension
is applicable only if the school's recertification application is
materially complete and is received in the Department either by
April 23, 1997 or by the date specified in the school's notice of
recertification, whichever is earlier. (For example, those schools
required to submit their applications by March 31, 1997 must do so
in order to have the month-to-month action apply.)
What to Do If Your Institution Has Not Received an Application:
If your institution has not already received an application for
recertification and either your institution's current Program
Participation Agreement (PPA) is due to expire, or you can not
make that determination because there is no expiration date on the
current PPA, contact the Document Receipt and Control Center
(DRCC ) at (202) 205-1935 to request a complete application packet.
In determining the expiration date of your institution's eligibility to
participate in the Title IV programs, you should refer to the Program
Participation Agreement (the document which is signed by the Chief
Executive Officer and countersigned on behalf of the Secretary of
Education), NOT the eligibility letter. Many older PPAs have no
expiration date; newer ones will have a date which may have passed
or will expire before July 23, 1997. These are the PPAs which need
immediate attention if you have not already submitted an application.
If we have not notified your institution of the recertification
requirement previously, it is your responsibility to immediately
request an application and submit it no later than April 23, 1997 or
Title IV funding will be jeopardized.
What to Do If You Believe Your Institution Does Not Need to
Submit an Application
If you have already submitted or plan to submit an application based
on an earlier mailing, you need to do nothing further at this time. If
you believe your institution should not be required to submit a new
application for recertification at all, submit a written explanation to
my attention within 20 days to:
BY U. S. MAIL BY OVERNIGHT MAIL/COURIER
U. S. Department of Education U. S. Department of Education
Institutional Participation Institutional Participation
and Oversight Service and Oversight Service
P. O. Box 44805 7th & D Streets, S. W.
L'Enfant Plaza Station GSA Building, Room 3522
Washington, D. C. 20026-4805 Washington, D. C. 20407
Thank you for your cooperation and prompt response.
Marianne R. Phelps
Director, Institutional Participation
and Oversight Service