Summary: This letter gives information and schedules for the1996-97 Renewal Free Application for Federal Student Aid (Renewal FAFSA), which institutions may request through the Department's Electronic Data Exchange (EDE), beginning October 9 through November 10, 1995.
1996-97 ACTION LETTER #1
SUMMARY: This letter gives information and schedules for the 1996-97 Renewal
Free Application for Federal Student Aid (Renewal FAFSA), which institutions
may request through the Department's Electronic Data Exchange (EDE), beginning
October 9 through November 10, 1995.
In the 1996-97 school year, your institution may request
Renewal FAFSAs (Renewal Applications) through the
Electronic Data Exchange (EDE) using procedures
similar to those used in the 1995-96 school year. Your
1. Request that records be sent to the institution
to be printed by the institution, or
2. Request that records be printed by the
Department and mailed in bulk to the institution for
distribution. Your institution will also receive an
electronic file of all the Renewal Application records
See Enclosure A for the schedule of all important dates
for the Renewal Application process. Enclosure B gives
information on exact procedures for submitting your
requests through the network, and Enclosure C answers
some frequently-asked questions about the process.
In 1996-97, we are also pleased to offer more options that
allow you to request Renewal Applications by specific
categories; to receive bulk mailings of paper Renewal
Applications in different sort orders; and to choose the
time for bulk mailings to arrive at your institution.
One important change from last year is that all Renewal
Applications will be printed and mailed by the Central
Processing System (CPS) rather than by the FAFSA
Processors. The complete student package again will
include a printed Renewal Application, an instruction
book, and a return envelope that the student may use to
send the application to a FAFSA Processor for data entry.
The Department will assign a FAFSA Processor's return
address to each Renewal Application. Any FAFSA
Processor, however, will handle Renewal Applications
for any other FAFSA Processor so you need not be
concerned about which return address is assigned.
REQUESTING RENEWAL APPLICATIONS THROUGH EDE.
Institutions that can send and receive Renewal
Applications electronically will be able to make requests
through EDE. Institutions that draw down and print their
own electronic Renewal Applications must give them to
the students, and transmit data submitted on these
applications. If your institution does not meet this
obligation, it may result in suspension of your ability to
participate in the Renewal Application process.
RENEWAL APPLICATION REQUEST DEADLINES.
Institutions may begin requesting Renewal Applications
through EDE on October 9, 1995, and may continue to
transmit requests through November 10, 1995. Renewal
Application records not selected by institutions during this
period will automatically be printed by the CPS and will
be mailed directly to the students between November 27
and January 12, 1996.
Your institution may continue to request electronic
Renewal Applications after November 10, although not
for the bulk mailing option; however, the CPS will have
printed a paper Renewal Application for eligible students
who were not selected before that date.
ADDITIONAL OPTIONS FOR REQUESTING STUDENT
RECORDS. Previously, student records were sorted by Social
Security Number (SSN) only, but in response to your requests,
we have added options that allow you to receive the bulk-mailed
Renewal Applications in alphabetical order or in ZIP code order
You may request students individually, or you may request
categories of students by grade level, by program completion
date, and so forth.
DELIVERY OF BULK-MAILED RENEWAL APPLICATIONS.
Also in response to your requests, we added a choice of delivery
times for bulk mailings. Schools may request bulk mailings of
paper Renewal Applications to be delivered either prior to
December 1, 1995, or after January 12, 1996. You must request
a particular delivery time when you transmit your request for student
records. See the schedule in Enclosure A.
RENEWAL APPLICATION ELIGIBILITY CRITERIA. The
eligibility criteria for including students in the Renewal Application
database are the same as those used in 1995-96. However, we
will not automatically print Renewal Applications for certain
students unless they are requested by an institution. These are
students who indicated on their 1995-96 applications that 1) their
grade level in college was 5th year or beyond, and 2) that they
expected to complete their program by August of 1995.
CREATION OF THE RENEWAL APPLICATION FILE. We plan
to create the renewal applicant database twice, once on October 30,
and again on February 1, 1996. The second database will add
students who applied after the October 30 cutoff, or whose status
changed from rejected (no EFC was calculated) to nonrejected
(where an EFC was calculated) during that time. For these
students, the CPS will not print paper applications, either individually
or via a bulk mailing request, but the renewal applicant records
in the second database will be available through the EDE
process for an institution to draw down and print.
We hope that the enhancements to the 1996-97 Renewal
Application process will make this option more attractive
and accessible for both institutions and students. Since
the paper Renewal Application was introduced in 1994-95,
approximately 36% of total financial aid applicants have chosen to
use this streamlined method of re-applying for student financial aid,
rather than by filing a regular FAFSA.
If you have questions about the Renewal Application
process, please call CPS customer service at (319) 339-6642.
Senior Adviser to the Secretary