| DCLPublicationDate: 1/1/95 DCLID: GEN-95-3 AwardYear: 1995-1996 Summary: 1995-96 STATE AGENCY APPLICANT DATA SERVICE FOR FEDERAL TITLE IV STUDENT AID PROGRAMS January 1995 Action Letter #8 GEN-95-3 SUMMARY: 1995-96 STATE AGENCY APPLICANT DATA SERVICE FOR FEDERAL TITLE IV STUDENT AID PROGRAMS Dear Colleague: The Department of Education makes applicant data from the 1995-96 Central Processing System (CPS) available to your agency, on tape or cartridge magnetic media, free of charge. You are provided complete applicant data on those students who indicate on their application that your state is their state of legal residence and/or that they may attend an institution in your state. The service available for 1995-96 is similar to that provided for 1994-95. This letter and the enclosures describe the1995-96 service and serves as a user's guide. Review this document in its entirety as it contains updated information and instructions. Agencies which did not receive applicant data output for award year 1994-95 and want to start receiving applicant data with award year 1995-96, must submit an Option Request Form and a Participation Agreement (Enclosure B). If your agency currently receives applicant data output for 1994-95, the format, media, and frequency of that output will be "rolled" forward for 1995-96. You are not required to resubmit a request for the 1995-96 award cycle, unless you wish to alter your selection. Enclosure A provides more detailed information concerning the applicant data service, including the dates on which output will be produced and mailed. Due to processing considerations so as not to schedule two mailouts on the same calendar date, the 1995-96 production dates, in comparison to the 1994-95 dates, have been shifted by one week. Your first 1995-96 roster or tape/cartridge will be cumulative: it will contain all applicants specifying your state or an institution in your state on their latest transaction since processing start up. Each subsequent application will not be cumulative, but rather will provide data only for those applicants who indicated your state and have submitted a transaction to the CPS since your last roster or tape/cartridge was produced. Note that the applicant data service and Electronic Data Exchange (EDE) are separate and distinct processes. The applicant data service provides you information about applicants from the CPS via tape or cartridge media. EDE gives you the ability to receive the same applicant information electronically via a communication network. While you may use the applicant data tapes/cartridges to build a database for use in EDE processes, a request to receive the applicant data tapes/cartridges does not allow, nor prohibit, you to participate in the EDE process. If you have any questions concerning the applicant data service for your institution, please contact the Applicant Data Service Specialist, Federal Student Aid Programs, at (319) 339-6444. Sincerely, Leo Kornfeld Senior Advisor to the Secretary Enclosures [[ The enclosures A through E are currently unavailable for viewing. Please reference your paper document for additional information.]] |