Maintained for Historical Purposes

This resource is being maintained for historical purposes only and is not currently applicable.

1998-1999 Completing The Verification Process - Verification Status Code

AwardYear: 1998 - 1999
ChapterNumber: 3
ChapterTitle: Completing The Verification Process
Section: Verification Status Codes
PageNumber: 1


When you disburse a Federal Pell Grant award, you must report the student’s verification status when you report the payment to ED. Proper reporting shows that the verification procedures have been followed and allows ED to gather information on the impact and effectiveness of the verification requirements. The codes for reporting verification status are discussed in detail below.

Note that this reporting requirement applies even if the student’s application was not selected for verification. (See Chapter 4 of the 1998-99 Federal Student Financial Assistance Handbook for more information.)

N—Not Selected by the CPS

The CPS did not select the applicant, and you did not verify any items. (If verification wasn’t required, but you verified some of the student’s information anyway, you would not use the “N” code. Instead, you would use one of the other codes, as appropriate.)

A—Accurate

Verification was completed, and the most recent data record is accurate.

W—Without Documentation

Verification is required, but the applicant has not yet completed the process. A first disbursement has been made. Verification must be completed before the next disbursement may be made, and you must enter a different verification code on that student’s electronic payment data record to reflect the verification status under which the student was finally paid.

If a student’s Federal Pell data record still shows a “W” code after the Pell verification deadline has passed, that student’s award eligibility will be dropped, or “zeroed out,” from the Federal Pell payment system. The school will not receive Pell funds for the student and must repay any funds already disbursed in accordance with the overpayment procedures detailed in Chapter 4 of this guide.

T—Tolerance

Some data items were found to be incorrect. However, the discrepancy was within the tolerance, and the student was paid based on the uncorrected data. (See the “Tolerance Option Instead of Correcting” section later in this chapter.) This code also applies to applicants who are exempt from verification under one of the allowable exclusions. (See the “Verification Exclusions” section of Chapter 1 of this guide.)

C—Calculated

The application information was verified and found to be incorrect. You recalculated the EFC and determined that the recalculated award would be the same or higher than the original award. You paid based on the original EFC, without requiring the data record to be corrected and reprocessed. If your calculation is wrong, you will be liable for any overpayment. (If you choose to pay the higher award according to the recalculated EFC, the data record must be corrected and reprocessed.)

R—Reprocessed

The application information was verified and found to be incorrect; the data record was corrected and reprocessed for that reason. You paid the applicant based on the reprocessed application data.

If a student makes additional errors in correcting and the reprocessed output document is still not valid for payment, you must have the student make corrections again, and the data record must again be reprocessed. The “R” code still applies. (If the additional errors fall within tolerance, the student may be paid without the application data being reprocessed again. In this case, use the “T” code.)

You should also use an “R” code if the applicant voluntarily corrected the data record and had it reprocessed without being required to. An “R” code applies only to application information that has been corrected and reprocessed. You should never use the “R” code on a student’s original data record (also called an 01 transaction).

S—Selected, Not Verified

The application was selected for verification but was not verified either because you have already verified at least 30 percent of your total applications for federal student assistance or because you are participating in the QA Program.

Last Modified: 02/03/1999