A Guide to Creating a Policies and Procedures Manual

SUBJECT: A Guide to Creating a Policies and Procedures Manual

This assessment outlines the minimum policies and procedures requirements for administering Title IV Aid.

Policies and Procedures Activities At-A-Glance identifies areas outlined in the law and regulations that require a written policy and procedure and also provides links to the regulations. If you identify areas requiring a corrective action, we recommend that you complete an Action Plan.

Activity Bar:

Policies and Procedures Activity 1: Developing or Enhancing Procedures

Policies and Procedures Activity 2: Preparation for an Audit or Program Review

Consumer Information Activity 2:  Drug & Alcohol Prevention

Consumer Information Activity 5: Clery/Campus Security Act

Consumer Information Activity 8: Fire Safety Reports and Student Housing

Additional Links:

2023-2024 FSA Handbook Volume 2, School Eligibility & Operations, Chapter 6 (digital version); (pdf version)

2023-2024 FSA Handbook Volume 2, School Eligibility & Operations, Chapter 7 (digital version); (pdf version)

2023-2024 FSA Handbook Vol. 4, Appendix A (digital version); (pdf version)

2023-2024 FSA Handbook Vol. 4, Appendix B (digital version); (pdf version)

Campus Security Resources

DCL GEN-14-13 (Changes to the Clery Act by the Violence Against Women Reauthorization Act of 2013)

DCL GEN-15-15 Implementation of the VAWA Final Regulations

U.S. Department of Education – Campus Security

Clery Act Appendix for FSA Handbook

Complying with the Drug-Free Schools and Campuses Regulations

Section	Description	Assessment Activity
Cover page and Table of Contents	A Cover Page that can be used when designing your Policies and Procedures Manual.	Policies and Procedures Activity 1: Developing or Enhancing Procedures Policies and Procedures Activity 2: Preparation for an Audit or Program Review
Introduction and Section 1	Administrative Capability
Section 2	Institutional Eligibility
Section 3	General Provisions Regulations
Section 4	FWS and Job Location and Development Program
Section 5	Federal SEOG Program
Section 6	Federal Pell Grant Program Iraq and Afghanistan Service Grant
Section 7	Federal Direct Loan Programs
Section 8	TEACH Grant Program
Appendix A	Acronyms and Terms
Appendix B	Example of a Completed Section of the Administrative Capability Policy & Procedure
Appendix C	Policies and Procedures at a Glance

Disclaimer: This document has been prepared to provide schools with basic guidance to develop policies and procedures. However, it should not be assumed that this document is all-inclusive. For a more complete explanation of specific program requirements, your school should refer to the applicable statutes, regulations, and the Federal Student Aid Handbook. It is the school's responsibility to ensure that all Title IV requirements outlined in the Law and regulations are met.