SUBJECT: FWS This assessment outlines the requirements for the administration of the Federal Work-Study (FWS) program. If you identify areas requiring corrective action, we recommend that you complete an Action Plan. Activity Bar: FWS Activity 1: File Review Worksheet FWS Activity 2: Campus-Based Programs Administrative Cost Allowance FWS Activity 3: FWS Payroll Records and FISAP Check-up FWS Activity 4: Off Campus Agreements FWS Activity 5: Non Federal Share and Community Service Additional Links: 2024-2025 FSA Handbook, Volume 1, Chapters 1-6 (digital version); pdf version 2024-2025 FSA Handbook, Volume 6, Chapters 1-2 (digital version); pdf version 2024-2025 FSA Handbook, Volume 3 (digital version); pdf version Dear Colleague Letters CB-97-12, CB-99-12 The Fair Labor Standards Act of 1938, as amended (prohibits employers, including schools, from accepting voluntary services from any paid employee). For reference, the table below lists the regulatory areas related to FWS. The left column shows the title of the regulatory section and summarizes the main content of some of the sections. The middle column includes a link to each regulatory section in the Electronic Code of Federal Regulations and any related guidance posted in the Knowledge Center. Where applicable, the associated assessment activity is listed in the third column.

FWS Regulations

Section Title

Links

Assessment Activity

Subpart A: FWS Programs: Purpose and identification of common provisions 34 CFR 675.1

Definitions 34 CFR 675.2

Program Participation Agreement 34 CFR 675.8

Student Eligibility for FWS 34 CFR 675.9

Selection of students for FWS employment 34 CFR 675.10

FWS Payments to Students 34 CFR 675.16

Use of FWS Funds 34 CFR 675.18

Fiscal Procedures and Records 34 CFR 675.19

  • Job descriptions, the school must distinguish expenditures for FWS compensation from other institutional expenditures

  • Payroll records 34 CFR 675.19(b)

  • Administrative Cost Allowance 34 CFR 673.7

Eligible Employers and general conditions and limitation on employment 34 CFR 675.20

Institutional Employment 34 CFR 675.21

Employment provided by a Federal, State or local public agency, or a private nonprofit organization 34 CFR 675.22

Employment provided by a private for-profit organization 34 CFR 675.23

Establishment of wage rate under FWS 34 CFR 675.24

Earnings applied to cost of attendance 34 CFR 675.25

FWS Federal share limitations 34 CFR 675.26

Nature and source of institutional share 34 CFR 675.27

Subpart B: Job Location and Development Program (JLD) - Purpose 34 CFR 675.31

JLD - Program description 34 CFR 675.32

JLD - Allowable Costs 34 CFR 675.33

JLD - Multi-Institutional job location and development programs 34 CFR 675.34

JLD - Agreement 34 CFR 675.35

JLD - Procedures and records 34 CFR 675.36, 34 CFR 675.19

JLD - Termination and suspension 34 CFR 675.37

Work-Colleges Program (WCP) - Special definitions 34 CFR 675.41

WCP - Allocation and reallocation 34 CFR 675.42

WCP - Purpose 34 CFR 675.43

WCP - Program description 34 CFR 675.44

WCP - Allowable costs, Federal Share, and institutional Share 34 CFR 675.45

WCP - Unallowable costs 34 CFR 675.46

WCP - Multi-institutional work colleges arrangements 34 CFR 675.47

WCP - Agreement 34 CFR 675.48

WCP - Procedures and records 34 CFR 675.49, 34 CFR Part 673

WCP - Termination and Suspension 34 CFR 675.50, 34 CFR 668, Subpart G

Last Modified: 11/25/2024