Institutional Reporting and Disclosure Requirements | 2026-2027 Federal Student Aid Handbook

This appendix provides postsecondary educational institutions with a comprehensive summary of reporting and disclosure requirements related to the Higher Education Act (HEA). In general, reports are submitted to the Department of Education, and disclosures are made to students and the public. However, in some cases—for example, the annual security statistics—information must be provided to students, the public, and to the institution’s faculty and staff. This summary lists the reports and disclosures, their statutory and regulatory authority, a description of what is required in each report/disclosure and other pertinent information, the due date, the method of transmittal or distribution, and the recipient of the report/disclosure. The publication of this document complies with section 482(e) of the HEA, which requires the Secretary to provide institutions with a “compliance calendar” of all reports and disclosures required under the HEA.

Important: Any omission in this document does not relieve institutions of any Title IV requirement. Also, this document is not intended to provide complete guidance about implementing the requirements listed. For more instruction on that, see the pertinent regulations as well as the appropriate volume and chapter of the Federal Student Aid Handbook.

Notes:

Some disclosures do not occur on an annual or periodic basis but are expected to be continuously available and kept current. This is what it means when “N/A” appears for the due date in an entry.
See the HEA Table of Contents, Appendix F of the FSA Handbook, for the sections of the U.S. Code that correspond to the sections of the HEA referred to in this appendix.

There are no policy updates to Appendix E for 2026-27. We added links to regulatory citations throughout. See the FSA Handbook, Vol. 2 for more on institutional eligibility.

(For information on the disclosures related to this item, see the entries “Annual security report” and “Crime log” in the disclosures section.)

Due date: The date in the letter the Department sends to the school in the summer

Method of transmittal: https://surveys.ope.ed.gov/campussafety/

Recipient: The Department of Education

Description: To comply with the Jeanne Clery Campus Safety Act (Clery Act) and the Violence Against Women Act, an institution must report to the Department and disclose in its annual security statistics for the three most recent calendar years the number of each of the following crimes that occurred within its Clery geography¹ and that are reported to local police agencies or to a campus security authority:

Primary crimes, including criminal homicide: murder, non-negligent manslaughter, and negligent manslaughter; sex offenses: rape, fondling, incest, and statutory rape; robbery; aggravated assault; burglary; motor vehicle theft; arson;
Arrests and referrals for disciplinary actions, including arrests for liquor law violations, drug law violations, and illegal weapons possession and persons not arrested for liquor law violations, drug law violations, and illegal weapons possession but who were referred for campus disciplinary action for one of those offenses;
Hate crimes, including the number of each type of primary crime listed above that is determined to be a hate crime, and the number of the following that are determined to be hate crimes: larceny-theft, simple assault, intimidation, destruction/damage/vandalism of property;
Dating violence, domestic violence, and stalking.
Hazing incidents

Clery geography—For the purpose of collecting statistics on the crimes listed, Clery geography includes buildings and property that are part of the institution’s campus, the institution’s non-campus buildings and property, and public property within or immediately adjacent to and accessible from the campus. For the purpose of maintaining the crime log described in the disclosures section, Clery geography includes, in addition to the locations above, areas within the patrol jurisdiction of the campus police or security department.

Annual Security Statistics

Annual security statistics: HEA Sec. 485(f)(5); 34 CFR 668.41(e)(5); 34 CFR 668.46(c); FSA Handbook: Volume 2, Chapter 6

(For information on the disclosures related to this item, see the corresponding entry in the disclosures section.)

Due date: July 1 immediately following the 12-month period ending August 31 during the previous year

Recipient: The Department of Education

Description: An institution must report several data points which are outlined in the FSA Handbook Volume 2, Chapter 6.

Athlete Completion and Graduation Rates

Athlete completion and graduation rates: HEA Sec. 485(e)(1); 34 CFR 668.45; 34 CFR 668.48; FSA Handbook Volume 2, Chapter 6

Due date: For institutions required to submit audits under the Single Audit Act (nonprofit and public), the submission deadline is the earlier of 30 calendar days after receipt of the audit report, or nine months after the end of the audit period.

For institutions required to submit audits under the Title IV Audit Guide or Foreign School Audit Guide (proprietary and foreign), the submission deadline is the earlier of 30 calendar days after the date of the auditor’s reports or six months after the last day of the institution’s fiscal year.

Method of transmittal: eZ-Audit https://ezaudit.ed.gov

Recipient: Federal Student Aid

Description: A school must, at least annually, have an independent auditor conduct a compliance audit of its administration of the Title IV programs as well as an audit of the school’s general purpose financial statements. The school must submit its compliance audit and audited financial statements the earlier of 30 calendar days after the auditor’s reports or six months after the last day of its fiscal year for audits performed under the audit guide for proprietary schools and third-party servicers. For audits performed under the Compliance Supplement of 2 CFR Part 200, which is for public and private nonprofit schools, the deadline is the earlier of 30 calendar days after receipt of the audit report, or nine months after the end of the audit period. Audits must be completed with the standards established by the U.S. General Accounting Office’s Government Auditing Standards and must include all Title IV, HEA program transactions that have occurred since the period covered by the institution’s last compliance audit.

Audits

Audits: HEA Sec. 487(c)(1); 34 CFR 668.23; FSA Handbook Volume 2, Chapter 4

(For information on the disclosures related to this item, as well as definitions of Tier One (T1) and Tier Two (T2) arrangements, see the corresponding entry in the disclosures section.)

Due date: After posting the relevant information on the school’s website

Method of transmittal: https://studentaid.gov/data-center/school/cash-management

Recipient: The Department of Education

Description: An institution must disclose on its website any contracts or agreements establishing a T1 or T2 arrangement between it and a third-party servicer or financial institution. The school must then report to the Secretary the Internet URL of the contract or agreement for inclusion in a Departmentally developed, centralized database. The school submits the URL and other information at Cash Management Contracts | Federal Student Aid and must use the same site to submit any required updates.

Cash Management Contract URLs

Cash management contract URLs: 34 CFR 668.164(e)(2)(viii); 34 CFR 668.164(f)(4)(iii)(B); FSA Handbook Volume 4, Chapter 2

(For information on the disclosures related to this item, see the corresponding entry in the disclosures section.)

Due date: The report must be published by October 15. A school must submit its EADA report annually within 15 days of making the report available to current and prospective students and the public

Method of transmittal: https://surveys.ope.ed.gov/athletics

Recipient: The Department of Education receives the data. However, the report must be made available on request to students, prospective students and the public.

Description: Any co-educational institution of higher education that participates in any Title IV program and has an intercollegiate athletic program must prepare an annual report that includes the following:

the number of full-time undergraduate students enrolled broken down by race and sex;
a listing of the varsity teams that competed in intercollegiate athletic competition and for each team the following data:
- the total number of participants as of the day of its first scheduled contest of the reporting year, the number of participants who also participated on another varsity team, and the number of other varsity teams on which the student athletes participated;
- the total operating expenses attributable to the team;
- whether the head coach (including graduate assistants or volunteers who served as head coaches) was male or female, was assigned to the team full-time or part-time, and, if assigned on a part-time basis, whether the head coach was a full-time or part-time employee of the school;
- the number of assistant coaches (including graduate assistants or volunteers who served as assistant coaches) who were male and the number who were female and, within each category, the number who were assigned to the team on a full-time or part-time basis, and, of those assigned on a part-time basis, the number who were full-time and part time employees of the institution;
the unduplicated head count of students who participate on at least one varsity team by gender;
revenues derived by the institution from intercollegiate athletic activities: total revenues attributable to all men’s sports combined, all women’s sports combined, football, men’s basketball, women’s basketball, all men’s sports except football and basketball combined, and all women’s sports except basketball combined;
expenses incurred by intercollegiate athletic activities in the following categories: total expenses attributable to football, men’s basketball, women’s basketball, all men’s sports except football and basketball combined, and all women’s sports except basketball combined;
the total amount spent on athletically related student aid;
the ratio of athletically related student aid awarded to male athletes to female athletes;
the total amount of recruiting expenses aggregated for all men’s teams and all women’s teams;
the average institutional salary of the non-volunteer head coaches of all men’s teams, across all sports, and the average annual institutional salary of the non-volunteer head coaches of all women’s teams, across all offered sports, on a per person and a per full-time equivalent position basis;
the average annual institutional salary of the non-volunteer assistant coaches of men’s teams, across all offered sports, and the average annual institutional salary of the non-volunteer assistant coaches of women’s teams, across all offered sports, on a per person and a full-time equivalent basis.

EADA Report

EADA report: HEA Sec. 485(g); 34 CFR 668.41(g)(2); 34 CFR 668.47; FSA Handbook Volume 2, Chapter 6

(For information on the disclosures related to this item, see the entries “Fire log” and “Fire safety report” in the disclosures section.)

Due date: The date in the letter the Department sends to the school in the summer

Method of transmittal: https://surveys.ope.ed.gov/campussafety/

Recipient: The Department of Education

Description: Institutions must report statistics related to the fire safety and occurrences of fire on their campus. Specifically, the fire statistics include, for the three most recent calendar years,

the number of fires and cause of each fire that occurs on campus;
the number of persons who received fire-related injuries that resulted in treatment at a medical facility, including at an on-campus health center;
the number of deaths related to a fire; and
the value of property damage caused by a fire.

Fire Safety Statistics

Fire safety statistics: HEA Sec. 485(i)(2); 34 CFR 668.41(e)(5); 34 CFR 668.49(c); FSA Handbook Volume 2, Chapter 6

Due date: October 1

Method of transmittal: https://cod.ed.gov/

Recipient: Federal Student Aid

Description: The Fiscal Operations Report and Application to Participate is a data collection instrument used to gather program and fiscal information from institutions that have participated in one or more of the Campus-Based programs in a prior award year. In addition, an institution uses the FISAP to request funds to participate in the Campus-Based programs for the upcoming year. The FISAP will ask generic questions about the institution as well as request information specific to each of the Campus-Based programs in which the institution participates. Specifically, the FISAP requires:

identifying information (e.g., name and address of the institution, OPEID, financial aid administrator and chief executive officer information);
the amount requested for the next year for each Campus-Based program;
information on enrollment, length of terms, and the number of students enrolled and expected to enroll;
the total Pell Grant expenditures;
Report on all annual and cumulative Perkins Loan activity (e.g., loan principal collected; loan principal cancelled due to a loan forgiveness program; any repayments of fund capital both to the government and to the institution);
FSEOG information (e.g., funds allocated to students, non-federal share of funds advanced to FSEOG recipients, administrative cost allowances);
Federal Work-Study information (e.g., amount of funds allocated to students, amount spent for summer employment, information about students employed in community service activities using FWS funds); and
the amount of money transferred between Campus-Based programs.

FISAP

FISAP: HEA Sec. 482(a)(2)(B); 34 CFR 673.3; 34 CFR 674.19(d)(2); 34 CFR 675.19(b)(3); 34 CFR 676.19(b)(3); CB-26-08

Due date: January 31 or July 31, whichever occurs first after the event triggering the report; schools that are owned or controlled by a foreign source must file two reports—one by each of those dates.

Method of transmittal: https://www.foreignfundinghighered.gov/

Recipient: US Department of Education Office of the General Counsel

Description: Schools that receive Title IV aid are required to report gifts from or contracts with a foreign source—whether that is a foreign government, a legal entity, or a person—if the amount, singly or in combination, equals or exceeds $250,000 in any calendar year. (see the FSA Handbook Volume 2, Chapter 6 for additional information).

Foreign Gifts and Contracts

Foreign gifts and contracts: HEA Sec. 117; FSA Handbook Volume 2, Chapter 6

Due date: Exact dates may change from year to year.

February: student financial aid, graduation rates, 200% graduation rates, admissions, outcome measures

April: fall enrollment, finance, human resources, academic libraries

October: institutional characteristics, completions, 12-month enrollment

Method of transmittal: https://surveys.nces.ed.gov/ipeds/

Recipient: NCES (National Center for Education Statistics)

Description: Institutions are required to submit data to the National Center for Education Statistics. The multiple IPEDS surveys provide the Department of Education a wide variety of open-access data on higher education. Among the information gathered from IPEDS reporting, the Secretary will publish annual college affordability and transparency lists related to college costs including information on tuition and fees for full-time undergraduate students, cost of attendance, and the number of undergraduate students receiving each type of financial aid. The survey components are designed to collect institution-level data is such areas as enrollment, admissions, program completions, graduation rates and other outcome measures, retention rates, student financial aid, tuition and fees, faculty, staff, library data, and finances.

An institution identified by the Secretary in the 5% of those with the largest 3-year increases, measured as a percentage change, in tuition and fees or in net price is required to report a description of the major areas in the institution’s budget with the greatest cost increases, an explanation of those cost increases, and a description of the steps the institution will take to reduce them.

IPEDS Surveys

IPEDS surveys: HEA Sec. 132(e), 487(a)(17); FSA Handbook Volume 2, Chapter 6

Due date: April 30: Institutions report to their state.

October 31: States submit their annual report to the Department.

Method of transmittal: https://title2.ed.gov/Public/Home.aspx

Recipient: Department of Education

Description: An institution of higher education conducting a traditional teacher preparation program or alternative routes to state certification or licensure program and enrolling students who receive federal assistance under this act shall report annually to the state and the general public in a uniform and comprehensible manner established by the Secretary the following:

whether it satisfied its annual goal for increasing the number of prospective teachers trained in teacher shortage areas designated by the Secretary or by the state educational agency and a description of the activities the institution implemented to achieve such goals; a description of the steps the institution is taking to improve its performance in meeting its annual goals; and a description of the activities the institution has implemented to meet the required assurances listed in HEA 206(b);
for the most recent year for which information is available for those students who took the assessments used for teacher certification or licensure by the state in which the program is located: the percentage of students who completed 100 percent of the nonclinical coursework and took and passed the assessment, the percentage of all students who passed that assessment, the percentage of students who have taken the assessment who enrolled in and completed the traditional teacher preparation program or alternative routes to state certification or licensure program, the average scaled score for all students who took such assessment, a comparison of the program’s pass rates with the average pass rates for programs in the state, and a comparison of the program’s average scaled scores with the average scaled scores for programs in the state;
a description of: the criteria for admission into the program, the number of students in the program (disaggregated by race, ethnicity, and gender), the average number of hours of supervised clinical experience required for those in the program, the number of full-time equivalent faculty and students in the supervised clinical experience, and the total number of students who have been certified or licensed as teachers, disaggregated by subject and area of certification or licensure;
in states that require approval or accreditation of teacher preparation programs, a statement whether the institution’s program is so approved or accredited and by whom;
whether the program has been designated as low-performing by the state under HEA 207(a);
a description of the activities that prepare teachers to integrate technology effectively into curricula and instruction and to use technology effectively to collect, manage, and analyze data in order to improve teaching and learning for the purpose of increasing student academic achievement; and
a description of the activities that prepare general education and special education teachers to teach students with disabilities effectively.

Teacher Prep Program Report

HEA Sec. 205, 206

Due date: Available upon request or published in material produced by the school

Method of transmittal: Website, electronic media, publications, or mailings. On an annual basis an institution must provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 to students, and with a statement of the procedure for obtaining the information.

Recipient: Enrolled and prospective students

Description: Institutions must annually provide information about their academic programs. For information related to this item, see the corresponding section in the FSA Handbook Volume 2, Chapter 6.

This disclosure must be made directly to students in writing, which may be via email or other electronic communication. The school must determine the state in which a student is located according to its policies or procedures (which must be applied consistently to all students), at the time of the student’s initial enrollment and, if applicable, upon formal notification from the student, according to school procedures, that he or she has moved to another state.

The school must, upon request, provide the Department with written documentation of its determination of a student’s location, including the basis for that determination.

Academic Programs

Academic programs: HEA Sec. 485(a)(1)(G); 34 CFR 668.43(a)(5)); 34 CFR 668.43(c); FSA Handbook Volume 2, Chapter 6

Due date: Available upon request or published in material. On an annual basis an institution must provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 to students, and with a statement of the procedure for obtaining the information.

Method of transmittal: Website, electronic media, publications, or mailings

Recipient: Enrolled and prospective students

Description: An institution must publish information on their accreditation, approval, and licensure. Specifically, each institution must include:

names of associations, agencies, or governmental (federal, state, or tribal) bodies that accredit, approve, or license the institution and its programs and
procedures for obtaining or reviewing documents describing accreditation, approval, or licensing.

An institution must also provide its students or prospective students with contact information for filing complaints with its accreditor and with its state approval or licensing entity and any other relevant state official or agency that would appropriately handle a student’s complaint.

Accreditation, Approval, and/or Licensure

Accreditation, approval, and/or licensure: HEA Sec. 485(a)(1)(J); 34 CFR 668.43(a)(6); 34 CFR 668.43(b); FSA Handbook Volume 2, Chapter 6

Due date: October 1

Method of transmittal: Report mailed or delivered to each enrolled student and employee or made available on an Internet or intranet website. Prospective students and prospective employees receive notice of the report and can receive it upon request. On an annual basis an institution must provide enrolled students with a list of the information that it is required to provide under HEA §485 to students and with a statement of how to get the information.

Recipient: Enrolled students and current employees, prospective students and employees

Description: The annual security report must contain numerous data elements. For information related to this item, see the corresponding section in the FSA Handbook Volume 2, Chapter 6.

Campus Hazing Transparency Report

Description: Schools must create a Campus Hazing Transparency Report (CHTR) that summarizes hazing violations by student organizations and the findings related to those violations. For more information related to this item, see the corresponding section in the FSA Handbook Volume 2, Chapter 6

Annual Security Report

Annual security report: HEA Sec. 485(a)(1)(O), 485(f)(1); 34 CFR 668.41(e); 34 CFR 668.46(b); FSA Handbook Volume 2, Chapter 6

Due date: Provided when an offer is made of athletically related student aid

Method of transmittal: The disclosure may be made electronically or on paper.

Recipient: Prospective student athletes, their parents, high school coach, and guidance counselor

Description: The report described in the first section is provided to prospective student athletes and others at the time an offer is made of athletically related student aid. An institution does not have to provide a report on completion or graduation rates to prospective student athletes and their parents, high school coaches, and guidance counselors if

the institution is a member of a national collegiate athletic association,
the association compiles data on behalf of its member institutions, and
the association distributed the compilation to all secondary schools in the U.S.

Athletic Completion and Graduation Rates

Athletic completion and graduation rates: HEA Sec. 485(g)(3); 34 CFR 668.41(f); FSA Handbook Volume 2, Chapter 6

Due date: Continuous

Method of transmittal: Website

Recipient: Enrolled and prospective students

Description: An institution must make information easily accessible on its website about career and placement services it offers to students during and after enrollment.

Career and Placement Services

HEA Sec. 132(i)(1)(V)(iii)

Due date: September 1, 2016, for initial posting of the contracts and thereafter no later than 60 days following the most recently completed award year. For certain additional information, September 1, 2017, and thereafter no later than 60 days following the most recently completed award year.

Method of transmittal: The institution’s website

Recipient: The public

Description: All institutions must post to their website any contracts or agreements establishing a Tier 1 (T1) or Tier 2 (T2) arrangement (see Volume 4 for definitions) between them and a third-party servicer or financial institution. An institution must conspicuously post the entire contract or agreement, except that it may redact any provisions that, if disclosed, would compromise personal privacy, proprietary information technology, or the security of information technology or of physical facilities.

Institutions with T1 and certain T2 arrangements must post to their websites specific information about payments or other benefits received by and from the institutions and their T1 and T2 partners. Institutions must also post the number of student account holders and the mean and median fees these account holders were assessed. In doing this, schools should follow these rules:

Prominently place information on the mean and median costs students incurred and the number of student accountholders first at the URL given to the Department under §668.164(e)(2)(viii) and (f)(4)(v).
Place information on the total monetary consideration paid or received by the contracting parties directly below the information on student accounts.
Place any non-monetary consideration between the contracting parties directly below that on the monetary consideration.
Display the monetary consideration and the mean and median fees charged to students in a format that includes a dollar sign, the amount in whole dollars, and a comma after the thousands place (e.g. $1,234).

Cash Management Contracts

Cash management contracts: 34 CFR 668.164(e)(2)(vi); 34 CFR 668.164(e)(2)(vii); 34 CFR 668.164(f)(4)(iii); 34 CFR 668.164(f)(4)(iv); FSA Handbook Volume 4, Chapter 2; DCL GEN-16-16

Due date: Disclosed annually but no specific date. In the case of a request from a prospective student, the information must be made available prior to the student’s enrolling or entering into any financial obligation with the institution. On an annual basis an institution must provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 to students, and with a statement of the procedure for obtaining the information.

Method of transmittal: Website, electronic media, publications, or mailings

Recipient: Enrolled and prospective students

Description: An institution must make available the completion or graduation rate of certificate- or degree-seeking, first-time, full-time undergraduate students. In addition, these rates should be disaggregated for the following categories: (1) gender; (2) race and ethnicity; (3) Federal Pell Grant recipients; (4) recipients of a subsidized Stafford Loan, but not a Pell Grant; and (5) students who received neither a Pell Grant nor a subsidized Stafford Loan. These rates should be calculated at 150% of normal time for completion and should match the information provided to the National Center for Education Statistics’ IPEDS surveys.

Completion/Graduation and Transfer-Out Rates

Completion/graduation and transfer-out rates: HEA Sec. 485(a)(1)(L), 485(a)(7); 34 CFR 668.41(d)(4); 34 CFR 668.45; FSA Handbook Volume 2, Chapter 6

Due date: Available upon request or published in material. An institution must provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 annually, and with a statement of the procedure for obtaining the information.

Method of transmittal: Website, electronic media, publications, or mailings

Recipient: Enrolled and prospective students

Description: Institutions must publish and make available to prospective and enrolled students information on how and where to contact individuals designated to assist in obtaining institutional or financial aid information.

Contact Information

Contact information: HEA Sec. 485(a)(1)(H); 34 CFR 668.43(a)(8); 34 CFR 668.44; FSA Handbook Volume 2, Chapter 6

Due date: A school must annually provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 to students, and with a statement of the procedure for obtaining the information.

Method of transmittal: Website, electronic media, publications, or mailings

Recipient: Enrolled and prospective students

Description: An institution must make available the institution’s policies on copyright infringement. For information related to this item, see the corresponding section in the FSA Handbook Volume 2, Chapter 6.

An institution must have a plan to combat unauthorized distribution of copyrighted material by users of its network that includes, in addition to the above, one or more technology-based deterrents, mechanisms for informing its community about appropriate versus inappropriate use of copyrighted material, and procedures for periodically reviewing the effectiveness of the effort. The school will, in consultation with the chief technology or other designated officer, periodically review the legal alternatives for acquiring copyrighted material and make available the results of this review to its students through a website or other means.

Copyright Infringement

Copyright infringement: HEA Sec. 485(a)(1)(P); 34 CFR 668.14(b)(30); 34 CFR 668.43(a)(10); DCL GEN-10-08; FSA Handbook Volume 2, Chapters 6 and 7

Due date: Available upon request or published in material. On an annual basis an institution must provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 to students, and with a statement of the procedure for obtaining the information.

Method of transmittal: Website, electronic media, publications, or mailings

Recipient: Enrolled and prospective students

Description: An institution must publish information about the price of attendance, including tuition and fees, books and supplies, food and housing, transportation costs, and any additional costs. The FAFSA Simplification Act requires institutions to make COA information publicly available on its website. The disclosure must include a list of all COA elements and must appear on any portion of the website that describes tuition and fees.

Cost of Attendance

Cost of attendance: HEA Sec. 485(a)(1)(E); 34 CFR 668.41(d)(2); 34 CFR 668.43; FSA Handbook Volume 2, Chapter 6

Due date: The most recent 60 day crime log must be available for public inspection upon request

Method of transmittal: A written log

Recipient: The public

Description: A school with a campus police or security department must maintain a written, easily understood daily log that records by the date reported to campus police or security any crime that occurred within the school’s Clery geography (see the definition given under the annual security statistics entry in the report section). The log must include the disposition of the complaint, if known, and the nature, date, time, and general location of each crime.

Crime Log

Crime log: HEA Sec. 485(f)(4); 34 CFR 668.46(f); FSA Handbook Volume 2, Chapter 6

Due date: Available upon request or published in material. On an annual basis an institution must provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 to students, and with a statement of the procedure for obtaining the information.

Method of transmittal: Website, electronic media, publications, mailings

Recipient: Enrolled and prospective students

Description: An institution must make information easily accessible on its website about the facilities and services available to students with disabilities, including those diagnosed with intellectual disabilities.

Disability Services and Facilities

Disability services and facilities: HEA Sec. 132(i)(1)(V)(ii), 485(a)(1)(I); 34 CFR 668.43(a)(7); 34 CFR 668.43 Subpart O: Financial Assistance for students with Intellectual Disabilities; FSA Handbook Volume 2, Chapter 6

Due date: Annually

Method of transmittal: Distributed in writing

Recipient: Enrolled students and employees

Description: A IHE that participates in Title IV programs must distribute information on preventing drug and alcohol abuse (see FSA Handbook Volume 2, Chapter 6 for specifics).

Drug Abuse Prevention Materials

Drug abuse prevention materials: HEA Sec. 120; 34 CFR 86.100(a); 34 CFR 668.14 (c)(1); FSA Handbook Volume 2, Chapter 6

Due date: Biennially

Method of transmittal: Must be made available upon request, but no format is specified.

Recipient: Department of Education and public

Description: An institution is required to make available the results of a biennial review of the institution’s drug and alcohol abuse program that

determines the program’s effectiveness and any needed changes,
determines the number of drug and alcohol related violations and fatalities,
identifies the number and type of sanctions imposed, and
ensures that the sanctions are consistently enforced.

Drug Abuse Prevention Program Review

Drug abuse prevention program review: HEA Sec. 120(a)(2); 34 CFR 86.100(b); 34 CFR 86.103(a); FSA Handbook Volume 2, Chapter 6

Due date: Must make readily available

Method of transmittal: Website, electronic media, publications, mailings

Recipient: Enrolled and prospective students

Description: A school must disclose if an enforcement action or prosecution is brought against it by a state or federal law enforcement agency in any matter where a final judgment against the school, if rendered, would result in an adverse action by an accrediting agency against the school; revocation of its state authorization; or limitation, suspension, or termination of its Title IV eligibility.

Enforcement Actions

Enforcement actions: 34 CFR 668.43(a)(20); FSA Handbook Volume 2, Chapter 6

Due date: October 15

Method of transmittal: On paper or electronically upon request.

Recipient: Enrolled and prospective students and the public

Description: An institution must make the Equity in Athletics Disclosure Act (EADA) report described earlier easily accessible to current and prospective students and the public. The institution must also provide notice to all enrolled students and prospective students of their right to request the report. If the institution chooses to post the report on an Internet or intranet website, it must provide in the notice the exact electronic address and a brief description of the report and state that it will provide a paper copy of the report on request. For prospective students, the institution may not use an intranet website for this purpose. For a full list of items found in this report, see the EADA entry in the reports section.

EADA Report

EADA report: HEA Sec. 485(g); 34 CFR 668.41(g)(1); 34 CFR 668.47; FSA Handbook Volume 2, Chapter 6

Due date: The fire log must be open to public inspection during normal business hours for the most recent 60-day period. Any portion of the log older than 60 days must be available within two business days of a request for public inspection.

Method of transmittal: A written log available for public inspection

Recipient: The public

Description: A school with on-campus student housing must maintain a written, easily understood fire log that records by the date reported any fire that occurred in an on-campus student housing facility. The log must include the nature, date, time, and general location of each fire. The school must make an entry or an addition to an entry to the log within two business days of receiving the information.

Fire Log

fire log: HEA Sec. 485(i)(3)(A); 34 CFR 668.49(d); FSA Handbook Volume 2, Chapter 6

Due date: Annually

Method of transmittal: Report or notice of report mailed or delivered to each enrolled student and employee or made available on an Internet or intranet website.

Prospective students and prospective employees receive notice of report and receive a paper copy of the report upon request.

Every year an institution must provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 to students, and with a statement of the procedure for obtaining the information.

Recipient: Enrolled students and current employees; Prospective students and employees

Description: An institution must make an annual report to the campus community on the fires recorded in the fire log. For information related to this item, see the corresponding section in the FSA Handbook Volume 2, Chapter 6.

Fire Safety Report

Fire safety report: HEA Sec. 485(a)(1)(T); 34 CFR 668.49(b); FSA Handbook Volume 2, Chapter 6

Due date: Upon written request

Method of transmittal: Written correspondence

Recipient: Alleged victim or next of kin, if alleged victim is deceased as a result of such crime

Description: Institutions must disclose upon request to the alleged victim of any crime of violence or a non-forcible sex offense the report on the results of any disciplinary hearing against a student who is the alleged perpetrator of such crime or offense. If the alleged victim is deceased as a result of the crime, the next of kin shall be treated as the alleged victim for purposes of disclosure.

Information for Crime Victims

HEA Sec. 487(a)(26)

Due date: Available

Method of transmittal: Not specified

Recipient: Prospective students

Description: If an institution uses job placement rates in their marketing material, each institution is required to provide certain disclosures about job placement rates. Each institution must provide and certify the data is the most recent available, provide any other information necessary to substantiate the truthfulness of the information, and provide any state licensing requirements. In addition, an institution must provide information on the placement in employment and types of employment obtained by graduates of the institution’s degree and certificate programs.

If the school’s accrediting agency or state requires it to calculate and report a placement rate, the school must disclose its placement in employment of, and types of employment obtained by, graduates of its degree or certificate programs. This information is to be gathered from such sources as alumni surveys, student satisfaction surveys, the National Survey of Student Engagement, the Community College Survey of Student Engagement, state data systems, or other relevant sources approved by the accrediting agency.

Job Placement Rates

Job placement rates: HEA Sec. 487(a)(8); 34 CFR 668.14(b)(10); 34 CFR 668.43(a)(14)

Due date: October 1. On an annual basis an institution must provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 to students, and with a statement of the procedure for obtaining the information.

Method of transmittal: In the annual security report

Recipient: The campus community

Description: An institution that provides any on-campus student housing must disclose its missing student notification policy. For information related to this item, see the corresponding section in the FSA Handbook Volume 2, Chapter 6.

Missing Person Policy

Missing person policy: HEA Sec. 485(j); 34 CFR 668.46(h); FSA Handbook Volume 2, Chapter 6

Due date: Continuous

Method of transmittal: Website

Recipient: The public

Description: Institutions must make a net price calculator available on their website. The calculator may be one provided by the U.S. Department of Education or one that the institution creates as long as it contains, at a minimum, the same data elements in the Department’s calculator.

Estimates produced by the net price calculator shall be accompanied by a clear and conspicuous disclaimer stating that the estimate may change; that it does not represent a final determination or actual award of financial aid; and that it shall not be binding on the Secretary, the institution, or the state. The disclaimer must also state that the student must complete the Free Application for Federal Student Aid (FAFSA) to receive an actual financial aid award that includes federal grant, loan, or work-study assistance under Title IV, and the disclaimer must include a link to the Department’s FAFSA website.

Net Price Calculator

Net price calculator: HEA Sec. 132(h)(3) and (4); FSA Handbook Volume 2, Chapter 6

Due date: Annually a school must provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 to students, and with a statement of the procedure for obtaining the information.

Method of transmittal: Electronic media, publications, or mailings

Recipient: Enrolled students

Description: Schools that receive funding from any Department of Education programs- not just student aid programs must inform students (or their parents) about their privacy rights. These rights include the ability to review education records, request corrections, control certain disclosures of personal information, and file a complaint with the U.S. Department of Education. For additional information, see the FSA Handbook Volume 2, Chapters 6 and 7.

FERPA

ferpa: HEA Sec 485(a)(1); 34 CFR 99.7; 34 CFR 668.41(c); FSA Handbook Volume 2, Chapters 6 and 7

Due date: Available upon request or published in material. On an annual basis an institution must provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 to students, and with a statement of the procedure for obtaining the information.

Method of transmittal: Website, electronic media, publications, or mailings

Recipient: Enrolled and prospective students

Description: An institution must publish (1) the institution’s refund policy, (2) requirements and procedures for official withdrawal, and (3) requirements for return of Title IV, HEA grants and loans.

Refunds, Withdrawals, Returns

Refunds, withdrawals, returns: HEA Sec. 485(a)(1)(F); 34 CFR 668.41(d)(2); 34 CFR 668.43(a)(2)–(4); 34 CFR 668.22; FSA Handbook Volume 2, Chapter 6

Due date: On an annual basis an institution must provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 to students, and with a statement of the procedure for obtaining the information. See below regarding prospective students.

Method of transmittal: Website, electronic media, publications, or mailings

Recipient: Enrolled and prospective students

Description: An institution must make available the retention rate of certificate-or degree-seeking, first-time, full-time undergraduate students as reported to the National Center for Education Statistics’ IPEDS surveys. In the case of a request from a prospective student, the information must be made available prior to the student’s enrolling or entering into any financial obligation with the institution.

Retention Rates

Retention rates: HEA Sec. 485(a)(1)(U); 34 CFR 668.41(d)(3); 34 CFR 668.43(a)(17); FSA Handbook Volume 2, Chapter 6

Due date: None specified

Method of transmittal: Website

Recipient: Enrolled and prospective students

Description: An institution must make information easily accessible on its website about student activities it offers.

Student Activities

HEA Sec. 132(i)(1)(V)(i)

FSA Handbook Volume 2, Chapter 6

Due date: Available upon request. On an annual basis an institution must provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 to students, and with a statement of the procedure for obtaining the information.

Method of transmittal: Publications, mailings, or electronic media

Recipient: Enrolled and prospective students

Description: An institution must publish information about student body diversity, including the percentage of enrolled, full-time students who are male, female, federal Pell Grant recipients, and self-identified members of a major racial or ethnic group. All of these items are also collected through IPEDS surveys.

Student Body Characteristics

HEA Sec. 485(a)(1)(Q)

FSA Handbook Volume 2, Chapter 6

Due date: Available upon request or published in material. On an annual basis an institution must provide enrolled students with a list of the information (which includes this item) that it is required to provide under HEA §485 to students, and with a statement of the procedure for obtaining the information.

Method of transmittal: Website, electronic media, publications, or mailings

Recipient: Enrolled and prospective students

Description: Institutions must make available information on

all need-based and non-need-based federal, state, and local, private and institutional based student financial aid programs;
terms and conditions of Title IV, HEA loans;
criteria for selecting award recipients and how the award amount is determined;
procedures for applying for aid and eligibility requirements;
information on the disbursement of aid;
rights and responsibilities in receiving financial aid;
terms of any loans and a sample loan repayments schedule;
a statement that study abroad approved for credit may be considered enrollment in the home institution for the purposes of financial aid;
general conditions and terms applicable to employment provided as part of the financial aid package;
the exit counseling information the institution collects;
the cost of attending the institution;
the academic programs of the institution; and
the standards of satisfactory academic progress.

Financial Aid Information

Financial aid information: HEA Sec 485(a)(1)(A); 34 CFR 668.41(d)(1); 34 CFR 668.42; FSA Handbook Volume 2, Chapter 6

Due date: Must make readily available

Method of transmittal: Website, electronic media, publications, mailings

Recipient: Enrolled and prospective students

Description: If the school is required to maintain a teach-out plan by its accrediting agency, it must disclose this fact and the reason that the accrediting agency required such a plan under §602.24(c)(1).

Teach-Out Plans

Teach-out plans: 34 CFR 668.43(a)(19); FSA Handbook Volume 2, Chapter 6

Due date: Available on website for each class

Method of transmittal: Website—Internet course schedule

Recipient: Available to the public

Description: For information related to this item, see the corresponding section in the FSA Handbook Volume 2, Chapter 6 .

Textbook Information

Textbook information: HEA Sec. 133 (d); FSA Handbook Volume 2, Chapter 6

Due date: Must make readily available

Method of transmittal: Website, electronic media, publications, mailings

Recipient: Enrolled and prospective students

Description: A school must disclose a description of its transfer of credit policies, which must include

any established criteria the school uses regarding the transfer of credit earned at another school and any types of institutions or sources from which it will not accept credits;
a list of schools with which it has established an articulation agreement; and
written criteria used to evaluate and award credit for prior learning experience including, but not limited to, service in the armed forces, paid or unpaid employment, or other demonstrated competency or learning.

Transfer of Credit Policies

Transfer of credit policies: HEA Sec. 132(i)(1)(V)(iv), 485(h)(1); 34 CFR 668.43(a)(11); FSA Handbook Volume 2, Chapter 6

Due date: N/A

Method of transmittal: Website, electronic media, publications, or mailings

Recipient: Enrolled and prospective students

Description: An institution must make available information regarding the types of graduate and professional education in which graduates of its four-year programs enroll and identify the source of the information provided and any time frames or methodology associated with it. In complying with this, the institution may gather information from state data systems, alumni or student satisfaction surveys, or other relevant sources.

Types of Graduate Education That Graduates Enroll In

Types of graduate education that graduates enroll in: HEA Sec. 485(a)(1)(S); 34 CFR 668.41(d)(6); 34 CFR 668.43(a)(15); FSA Handbook Volume 2, Chapter 6

Due date: N/A

Method of transmittal: Publications, mailings, or electronic media

Recipient: Enrolled and prospective students

Description: Institutions receiving Title IV federal financial aid must provide information about their policies on vaccinations.

Vaccinations Policy

Vaccinations policy: HEA Sec. 485(a)(1)(V); 34 CFR 668.43(a)(18); FSA Handbook Volume 2, Chapter 6

Due date: Institutions must request forms from the state at least 120 days prior to the deadline to register to vote in the state.

Method of transmittal: Email specifically about voter registration or regular mail

Recipient: Students enrolled in a degree- or certificate seeking program and physically in attendance at the institution.

Description: In most states (see FSA Handbook Volume 2, Chapter 6 for state exemptions) an institution must make a good faith effort to make mail voter registration forms widely available to students enrolled in a degree- or certificate- seeking program and physically attending the institution. An institution may electronically transmit a message, devoted exclusively to voter registration, with a voter registration form for use in the state in which the institution is located or with an Internet address where such a form can be downloaded.

Voter Registration Forms

Voter registration forms: HEA Sec. 487(a)(23); FSA Handbook Volume 2, Chapter 6

Due date: None given

Method of transmittal: Website, electronic media, publications, or mailings

Recipient: Enrolled and prospective students

Description: A school must provide enrolled and prospective students with a description of the written arrangements it has entered into, including

the portion of the educational program that the school that grants the degree or certificate is not providing,
the name and location of the other schools or organizations that are providing that portion of the educational program,
the method of delivery of that part of the educational program, and
estimated additional costs students may incur by enrolling in an educational program provided under the written arrangement.

Written Arrangements

Written arrangements: 34 CFR 668.43(a)(12); FSA Handbook Volume 2, Chapter 2

Many of the consumer information requirements described in this appendix do not apply to foreign schools. Following is a list of those with the relevant regulatory or statutory citation. See the November 28, 2018, Federal Register notice.

Transfer of credit policies and articulation agreements (34 CFR 668.43(a)(11))
Copyright infringement policies and sanctions, including computer use and file sharing (34 CFR 668.43(a)(10))
School and program accreditation, approval, or licensure (34 CFR 668.43(a)(6))
Drug and alcohol abuse prevention program (34 CFR 86.100 and 86.103; 20 U.S.C. 1011i)
Completion/graduation and transfer-out rates for students receiving athletically related student aid (34 CFR 668.41(f) and 668.48)
Intercollegiate athletic program participation rates and financial support (Equity in Athletics Disclosure Act) (34 CFR 668.41(g) and 668.47(c))
Completion/graduation and transfer-out rates (including disaggregated completion/graduation rates) (34 CFR 668.41(d) and 668.45)
Placement in employment (34 CFR 668.41(d))
Job placement rates (34 CFR 668.14(b)(10))
Types of graduate and professional education in which the institution’s graduates enroll (34 CFR 668.41(d)(6))
Retention rate (34 CFR 668.41(d)(3))
Security report—missing person notification policy (34 CFR 668.46(b)(14) and 668.46(h))
Fire safety report (34 CFR 668.41(e) and 668.49)
Fire log (34 CFR 668.49(d))
State grant assistance (34 CFR 668.14(b)(11))
Notice of federal student financial aid penalties for drug law violations (20 U.S.C. 1092(k))
Vaccinations policy (20 U.S.C. 1092(a)(1))
Student body characteristics (20 U.S.C. 1092(a)(1)(Q))
Textbook information (20 U.S.C. 1015b)
Accountability for programs that prepare teachers (20 U.S.C. 1022d–1022g)
Voter registration forms (20 U.S.C. 1094(a)(23))
Constitution Day (36 U.S.C. 106)

Due date: N/A

Method of transmittal: Website

Recipient: Public and those with responsibilities with loans must be notified annually

Description: An institution must publish a code of conduct that prohibits conflicts of interest with respect to Title IV, HEA loans or private education loans. The code of conduct must prohibit (1) revenue-sharing agreements; (2) receiving gifts from a lender, guarantor, or loan servicers; (3) contracts providing financial benefit from any lender; (4) directing borrowers to a particular lender; (5) offers of funds for private loans; (6) call center or financial aid office staffing assistance; and (7) advisory board compensation.

Code of Conduct

Code of conduct: HEA Sec. 153(c)(3), 487(a)(25) and (e); 34 CFR 601.21; 34 CFR 668.14(b)(27); FSA Handbook Volume 2, Chapter 3

Note that the Perkins Loan Program ended in 2017. No new Perkins loans could be made after September 30, 2017, and no disbursements on existing loans could be made after June 30, 2018. See DCL GEN-16-05 and the online FAQs.

Due date: Shortly before borrowers cease at least half-time study or during exit counseling

Method of transmittal: A written statement

Recipient: Student borrowers

Description: A school must provide repayment information in writing to Perkins borrowers during exit counseling or shortly before the student ceases at least half-time study. If a borrower enters repayment without the school’s knowledge, it must provide the required disclosures in writing immediately upon discovery of that.

The repayment information must include

The name and address of: the school to which the debt is owed and the official or servicing agent to whom communications should be sent;
The name and address of the party to which payments should be sent;
The estimated balance owed by the borrower as of the date on which the repayment period is scheduled to begin;
The stated interest rate on the loan;
The total amount the borrower will repay if he follows the repayment schedule provided;
The repayment schedule for all loans covered by the disclosure, including the date the first installment payment is due and the number, amount, and frequency of required payments;
An explanation of the available repayment options, including special options for forbearance, deferment, consolidation, and refinancing, as well as a statement that the borrower has the right to prepay all or part of the loan at any time without penalty;
The consequences of consolidating a Perkins loan;
A description of the charges imposed for failure of the borrower to pay all or part of an installment when due;
A description of any charges that may be imposed as a consequence of default, such as liability for expenses reasonably incurred in attempts by the Department or the school to collect on the loan;
The total interest charges the borrower will pay on the loan pursuant to the projected repayment schedule;
The contact information of a person who, upon request of the borrower, will provide the borrower with a copy of the borrower's signed promissory note; and
An explanation that if a borrower is required to make minimum monthly repayments and has received loans from more than one institution, the borrower must notify the institution if the borrower wants the minimum monthly payment determination to be based on payments due to other institutions.

Disclosure of Perkins Repayment Information

Disclosure of Perkins repayment information: HEA Sec. 463(A)(b); 34 CFR 674.42(a); Assignment and Liquidation Guide Federal Perkins Loan Program; FSA Handbook, Volume 6, Chapters 3 and 5

Due date: Prior to first disbursement

Method of transmittal: Must be in person, by audiovisual presentation, or by interactive electronic means, such as on the Department’s Entrance Counseling

Recipient: First-time Direct Loan student borrower

Description: Schools must ensure that first-time Direct Subsidized Loan and Direct Unsubsidized Loan borrowers receive entrance counseling that

Explains the use of a master promissory note (MPN);
Emphasizes the seriousness and importance of the repayment obligation the borrower is assuming;
Describes the likely consequences of default, including adverse credit reports, delinquent debt collection procedures under federal law, and litigation;
Emphasizes that the student borrower is obligated to repay the full amount of the loan even if the borrower does not complete the program, does not complete the program within the regular time for program completion, is unable to obtain employment upon completion, or is otherwise dissatisfied with or does not receive the educational or other services purchased from the school;
Informs the borrower of sample monthly repayment amounts based on
- A range of student levels of indebtedness of Direct Subsidized and Unsubsidized Loan borrowers, or student borrowers with Direct Subsidized, Unsubsidized, and PLUS Loans depending on the types of loans the borrower has obtained; or
- The average indebtedness of other borrowers in the same program at the same school as the borrower;
To the extent practicable, explains the effect of accepting the loan to be disbursed on the borrower’s eligibility for other forms of student financial aid;
Provides information on how interest accrues and is capitalized during periods when the interest is not paid by either the borrower or the Secretary;
Informs the borrower of the option to pay the interest on a Direct Unsubsidized Loan while the borrower is in school;
Explains the definition of half-time enrollment at the school, during regular terms and summer school, if applicable, and the consequences of not maintaining half-time enrollment;
Explains the importance of contacting the appropriate offices at the school if the borrower withdraws prior to completing the borrower’s program of study so that the school can provide exit counseling, including information regarding the borrower’s repayment options and loan consolidation;
Provides information on the National Student Loan Data System and how the borrower can access the borrower’s records; and
Provides the name of and contact information for the individual the borrower may contact if the borrower has any questions about the borrower’s rights and responsibilities or the terms and conditions of the loan.

Schools must ensure that first-time graduate or professional student Direct PLUS Loan borrowers receive entrance counseling that:

Informs the borrower of sample monthly payment amounts based on a range of student levels or indebtedness of graduate or professional student PLUS loan borrowers, of student borrowers with Direct PLUS loans and Direct Subsidized or Direct Unsubsidized loans, depending on the types of loans the borrower has obtained, or the average indebtedness of other borrowers in the same program at the same school;
Informs the borrower of the option to pay interest on a PLUS loan while the borrower is in school;
For a graduate or professional student Direct PLUS loan borrower who has received a prior Direct Subsidized loan or Direct Unsubsidized loan, informs the borrower of (a) the maximum interest rate for a Direct PLUS Loan; (b) the periods when interest accrues on a Direct Subsidized Loan and a Direct Unsubsidized Loan, and periods when interest accrues on a Direct PLUS Loan; and (c) the point at which a Direct Subsidized Loan and a Direct Subsidized Loan enters repayment, and the point at which a Direct PLUS Loan enters repayment; and
For a graduate or professional student Direct PLUS loan borrower who has not received a prior Direct Subsidized loan or Direct Unsubsidized loan, provides the borrower with the information listed in the above section on entrance counseling requirements for first-time Direct Subsidized Loan and Direct Unsubsidized Loan borrowers.

Entrance Counseling

Entrance counseling: HEA Sec. 463A(a), 485(l); 34 CFR 685.304(a); FSA Handbook Volume 8, Chapter 2

Due date: Shortly before student borrower ceases at least half-time study at the school.

Method of transmittal: Must be in person, by audiovisual presentation, or by interactive electronic means, such as on the Department’s Exit counseling

Recipient: Student loan borrower

Description: A school must ensure that exit counseling is provided to borrowers before they cease half-time enrollment at the school. Exit counseling must:

Inform the student borrower of the average anticipated monthly repayment amount based on the borrower's indebtedness or on the average indebtedness of student borrowers who have obtained Direct Subsidized Loans and Direct Unsubsidized Loans, student borrowers who have obtained only Direct PLUS Loans, or student borrowers who have obtained Direct Subsidized, Direct Unsubsidized, and Direct PLUS Loans, depending on the types of loans the student borrower has obtained, for attendance at the same school or in the same program of study at the same school;
Provide information on the available repayment plans available, the features of each plan, and the average anticipated monthly payments and the difference in interest paid and total payments under each plan;
Describe debt management strategies that help with repayment;
Explain that the borrower has the option to prepay each loan, pay each loan on a shorter schedule, and change repayment plans;
Provide a general description of the terms and conditions under which the borrower may obtain full or partial forgiveness or cancellation of the principal and interest;
Provide a general description of the terms and conditions under which the borrower may defer repayment of principal or interest or be granted forbearance;
Explain the consequences of defaulting on a loan, including adverse credit reports, delinquent debt collection procedures and litigation;
Provide information on the effects of loan consolidation, such as the effects on total interest to be paid, fees to be paid, and length of repayment, effects on grace periods, loan forgiveness, cancellation, and deferment opportunities, the options to prepay the loan and change repayment plans, and that benefits may vary among different lenders;
Provide the information described in paragraphs 1, 2, and 4 of the above section on entrance counseling requirements for Direct Subsidized Loan and Direct Unsubsidized Loan borrowers;
Provide a general description of the types of tax benefits that may be available to borrowers;
Provide information on the availability of the Department’s Student Loan Ombudsman’s office;
Provide information about NSLDS and how the system can be used by borrowers to get information on the status of their loan;
Include information on how to contact the party servicing the borrowers’ Direct loans;
Provide a copy, either in print or electronically, of the information the Department makes available pursuant to section 485(d) of the HEA;
Inform the student borrower that the borrower may be contacted during the repayment period by third-party student debt relief companies, and explain that--
- The borrower should use caution when dealing with those companies; and
- The services that those companies typically provide are already offered to borrowers free of charge through the Department or the borrower's servicer; and
Require the borrower to provide current information on name, address, Social Security number, references, driver’s license number and state of issuance, expected address, the address of their next of kin, and the name and address of their expected employer.

For Perkins Loans, exit counseling must

Inform the student as to the average anticipated monthly repayment amount based on the student’s indebtedness or the average indebtedness of students who have obtained Perkins loans for attendance at the institution or in the borrower’s program of study;
Explain to the borrower the options to prepay each loan and pay each loan on a shorter schedule;
Review for the borrower the options to consolidate a Perkins loan, as well as the consequences of consolidating a Perkins loan, including the effects on total interest and fees to be paid and length of repayment, the effects on the borrower’s underlying loan benefits, including grace periods, loan forgiveness, cancellation, and deferment opportunities, the options of the borrower to prepay the loan or to change repayment plans, and that borrower benefit programs may vary among different lenders;
Include debt management strategies designed to facilitate repayment;
Explain the use of a master promissory note;
Emphasize the seriousness and importance of the repayment obligations the borrower is assuming;
Describe the likely consequences of default, including adverse credit reports, delinquent debt collection procedures, and litigation;
Emphasize that the borrower is obligated to repay the full amount of the loan even if the borrower has not completed the program, is unable to obtain employment after completion, or is otherwise dissatisfied with their education;
Provide a general description of the terms under which a borrower may obtain full or partial forgiveness or cancellation of principal and interest, defer repayment of principal or interest, or be granted an extension of the repayment period or a forbearance;
Require the borrower to provide current information concerning name, address, social security number, references, driver’s license number, the borrower’s expected permanent address, the address of the borrower’s next of kin, and the name and address of the borrower’s expected employer;
Review for the borrower information on the availability of the Student Loan Ombudsman’s office;
Inform the borrower about NSLDS and how NSLDS can be used to obtain Title-IV loan status information, and
Describe the types of tax benefits that may be available to borrowers.

Exit Counseling

Exit counseling data: HEA Sec. 485(b)(1)(A); 34 CFR 668.42(c)(6); 34 CFR 674.42(b); 34 CFR 685.304(b); FSA Handbook, Volume 8, Chapter 2

Due date: Annually updated

Method of transmittal: Website, electronic media, publications, or mailings A preferred lender list and associated information must be made available to the public and provided to students attending or planning to attend the institution.

Recipient: Students, prospective students, and their families

Description: An institution that maintains a list of lenders that it recommends, promotes, or endorses in accordance with a preferred lender arrangement must make the list available. For information related to this item, see the corresponding section in the FSA Handbook Volume 2, Chapter 6.

Preferred Lender Disclosures

Preferred lender disclosures: HEA Sec. 152, 153, 487(a)(27) and (h); 34 CFR 601.10; 34 CFR 668.14(b)(28); FSA Handbook Volume 2, Chapter 6

Due date: Prior to borrowing. Upon request for self-certification form

Method of transmittal: Website, electronic media, publications, or mailings

Recipient: Prospective borrowers

Description: For information related to this item, see the corresponding section in the FSA Handbook Volume 2, Chapter 6.

Private Loan Disclosures

Private loan disclosures: HEA Sec. 152(a)(1)(B), 155, 487(a)(28); 34 CFR 601.11; 34 CFR 601.30; 34 CFR 668.14(b)(29)(i); FSA Handbook Volume 2, Chapter 6

Due date: By point of application

Method of transmittal: Not specified

Recipient: Loan borrowers

Description: An institution must inform all eligible borrowers about the availability of, and their eligibility for, state grant aid from the state in which the institution is located. It will inform such borrowers from another state of the source for further information concerning grant aid from that state.

State Grant Assistance

HEA Sec. 487(a)(9)