Formula 1 Summary
Standard-term, credit-hour programs, including subscription-based programs, with 30 weeks of instructional time (or waiver applies). For a program with a traditional academic calendar, the program:
-
must have an academic calendar that consists, in the fall through spring, of two semesters or trimesters, or three quarters (note that summer may not be a standard term);
-
must have at least 30 weeks of instructional time in fall through spring terms;
-
must not have overlapping terms; and
-
must define full-time enrollment for each term in the award year as at least 12 credit hours and must measure progress in credit hours.
Other programs offered in standard terms may use Formula 1 if they start the terms for different cohorts of students on a periodic basis (for example, monthly). These programs:
-
must have an academic calendar that consists exclusively of semesters, trimesters, or quarters;
-
must have at least 30 weeks of instructional time in any two semesters or trimesters or any three quarters;
-
must start the terms for different cohorts of students on a periodic basis (for example, monthly);
-
must not allow students to be enrolled in overlapping terms and the students must stay with the cohort in which they start unless they withdraw from a term (or skip a term) and re-enroll in a subsequent term; and
-
must define full-time enrollment for each term in the award year as at least 12 credit hours and must measure progress in credit hours.
Step 1: Determine Enrollment Status Full-time, three-quarter-time, half-time, or less-than-half-time. Step 2: Calculate Pell COA Full-time, full academic year costs. Step 3: Determine Annual Award If the student’s enrollment status is full time, the annual award is taken from the full-time payment schedule (Scheduled Award). If the student’s enrollment status is three quarter time, half time, or less than half time, the annual award is taken from the appropriate part-time disbursement schedule. Step 4: Determine Payment Periods Payment period is the academic term. Step 5: Calculate Payment for a Payment Period Annual Award ÷ 2 for programs with semesters or trimesters or 3 for programs with quarters OR For alternate calculation: Annual Award ÷ Number of terms in the award year
Formula 2 Summary
Standard-term, credit-hour programs, including subscription-based programs, with fewer than 30 weeks of instructional time, and waiver does not apply.
-
Enrollment for at least 12 credit hours each term required for full-time status
-
Program terms don’t overlap
-
Academic calendar includes two semesters/trimesters (fall and spring) or three quarters (fall, winter, and spring)
-
Fall through spring terms are less than 30 weeks of instructional time
Step 1: Determine Enrollment Status Full-time, three-quarter-time, half-time, or less-than-half-time Step 2: Calculate Pell COA Full-time, full academic year costs. Cost for fall through spring terms prorated. If fall through spring terms provide the same number of credit hours as are in the academic year definition, prorated COA is the same as non-prorated COA. Step 3: Determine Annual Award If the student’s enrollment status is full time, the annual award is taken from the full-time payment schedule (Scheduled Award). If the student’s enrollment status is three quarter time, half time, or less than half time, the annual award is taken from the appropriate part-time disbursement schedule. Step 4: Determine Payment Periods Payment period is the academic term. Step 5: Calculate Payment for a Payment Period Annual award × (Weeks of instructional time in fall through spring terms ÷ Weeks of instructional time in program's academic year definition) ÷ 2 (if semesters or trimesters) OR 3 (if quarters) OR For alternate calculation: Annual Award ÷ Number of terms in the award year
Formula 3 Summary
Any term-based, credit-hour program, including subscription-based programs; may include programs that qualify for Formulas 1 and 2.
Step 1: Determine Enrollment Status Full-time, three-quarter time, half-time, or less-than-half-time. Step 2: Calculate Pell COA Full-time, full academic year costs. Cost for program or period not equal to academic year prorated. Two fractions are compared: Hours in program’s definition of academic year ÷ Hours to which the costs apply Weeks of instructional time in program’s definition of academic year ÷ Weeks of instructional time in the enrollment period to which the costs apply The entire cost is multiplied by the lesser of the two fractions to determine Pell COA. Step 3: Determine Annual Award If the student’s enrollment status is full time, the annual award is taken from the full-time payment schedule (Scheduled Award). If the student’s enrollment status is three quarter time, half time, or less than half time, the annual award is taken from the appropriate part-time disbursement schedule. Step 4: Determine Payment Periods Payment period is the academic term. Step 5: Calculate Payment for a Payment Period Annual award x (Weeks of instructional time in the term ÷ Weeks of instructional time in the program’s academic year definition) Note: A single disbursement can’t exceed 50% of the annual award.
Formula 4 Summary
Clock-hour programs and credit-hour programs without terms, residential portion of non-term correspondence programs.
Step 1: Determine Enrollment Status At least half-time or less-than-half-time. Step 2: Calculate Pell COA Full-time, full academic year costs. Cost for program or period not equal to academic year prorated. Two fractions compared: Hours in program’s definition of academic year ÷ Hours to which the costs apply Weeks of instructional time in program’s definition of academic year ÷ Weeks of instructional time in the enrollment period to which the costs apply The entire cost is multiplied by the lesser of the two fractions to determine Pell COA. Step 3: Determine Annual Award Always taken from full-time payment schedule (equal to Scheduled Award). Does not mean students are always considered full-time. Step 4: Determine Payment Periods Length of payment period measured in credit or clock hours. Minimum of two equal payment periods required for programs shorter than an academic year, or two equal payment periods in each full academic year (or final portion longer than half an academic year) for programs longer than or equal to an academic year. Step 5: Calculate Payment for a Payment Period Annual award multiplied by the lesser of: The number of credit or clock hours in the payment period ÷ The number of credit or clock hours in the program’s academic year OR The number of weeks of instructional time in the payment period ÷ The number of weeks of instructional time in the program’s academic year Note: A single disbursement can’t exceed 50% of the annual award.
Formula 5A Summary
Correspondence programs non-term correspondence component. For residential portion, use Formula 4 to calculate payment periods and amounts. The schedule for the submission of lessons must reflect a workload of at least 12 hours of preparation per week of instructional time.
Step 1: Determine Enrollment Status Enrollment status is never more than half time. Step 2: Calculate Pell COA Full-time, full academic year costs (for applicable components). Cost for program or enrollment period not equal to academic year prorated according to the following formula for tuition and fees: Costs × (Credit hours in program’s definition of academic year ÷ Credit hours to which costs apply) Step 3: Determine Annual Award Annual award taken from half-time disbursement schedule Step 4: Determine Payment Periods Length of payment period measured in credit hours. The first payment period is the period of time in which the student completes the lesser of the first half of the academic year or the first half of the program. (First payment can be made only after the student has completed 25% of the lessons or otherwise completed 25% of the work scheduled, whichever comes last.) The second payment period is the period of time in which the student completes the lesser of the second half of the academic year or the second half of the program. (Second payment may be made only after the student has submitted 75% of the lessons or otherwise completed 75% of the work scheduled, whichever comes last.) Step 5: Calculate Payment for a Payment Period Annual award is multiplied by the lesser of: Number of credit hours in the payment period ÷ Number of credit hours in the program’s academic year OR Weeks of instructional time in the payment period ÷ Weeks of instructional time in the program’s academic year Note: A single disbursement can’t exceed 50% of the annual award.
Formula 5B Summary
Programs of study by correspondence, term correspondence component. During each term, the written schedule for the submission of lessons must reflect a workload of at least 30 hours of preparation per semester hour or at least 20 hours of preparation per quarter hour.
Step 1: Determine Enrollment Status Enrollment status is never more than half time. Step 2: Calculate Pell COA Full-time, full academic year costs (for applicable components). Cost for program or enrollment period not equal to academic year prorated according to the following formula for tuition and fees: Cost × (Credit hours in program’s definition of academic year ÷ Credit hours to which costs apply) Step 3: Determine Annual Award Annual award taken from half-time or less-than-half-time disbursement schedule. Step 4: Determine Payment Periods Length of payment period is the academic term. Step 5: Calculate Payment for a Payment Period Annual award multiplied by: Weeks of instructional time in the term ÷ Weeks of instructional time in program’s academic year definition When there is a residential portion in a term-based correspondence program, Formula 3 is used to calculate the student’s payment for a payment period for the residential portion. Note: A single disbursement cannot exceed 50% of the annual award.