AwardYear: 1995-1996 EnterChapterNo: 4 EnterChapterTitle: Federal Pell Grant Program SectionNumber: SectionTitle: Appendix 2: What Causes a Student to Appear on Your SPS More Than Once PageNumbers: 121-122 Your SPS will list a student more than once for a single attended campus when you report that student to the Department using a different SAR or ISIR, or when you change the type of academic calendar. The Department honors payment on only one record per student for each attended campus. As mentioned in Appendix 1, current (active) payment records appear with a "of the student entry in your detailed listing. You should carefully review any student who appears more than once to confirm that the current payment record for the student in the Department's records agrees with the SAR or ISIR on which you based payment. The Department establishes another record for a student, and reduces the payments accepted on the prior record to $0, in two cases: 1. Transaction Number. The two-digit Transaction Number assigned by the CPS uniquely identifies a particular applicant record for the student. It indicates the specific SAR or ISIR on which you based payment to the student. Each Transaction Number you submit for a student will create a new record. The LAST transaction you sent that the Department accepted always becomes the current record for the student, even if you reported a higher Transaction Number earlier. Example: Transaction 01 Original application--rejected Transaction 02 Result of applicant corrections--EFC of 310 Transaction 03 Result of applicant corrections--EFC of 1507 The student turns in Transaction Number 03, and you report it to the Department. You later determine that the student has Transaction Number 02, which meets the definition of a valid SAR. You report Transaction Number 02 to the Department, which is accepted; the Department AUTOMATICALLY reduces the payment amounts on Transaction Number 03 to $0. 2. Academic Calendar. The Department establishes a new current record for a student when you report any of the following academic calendar changes: FROM TO a. Standard term academic calendar (quarter, semester, trimester) Clock hour or credit hour (nonstandard term) b. Clock hour or credit hour Standard term academic calendar (quarter, semester, trimester) c. Credit hour (nonstandard term) Clock hour academic calendar d. Clock hour academic calendar Credit hour (nonstandard term) |