Maintained for Historical Purposes

This resource is being maintained for historical purposes only and is not currently applicable.

Federal Work-Study Program - Job Location and Development

AwardYear: 1996-97
EnterChapterNo: 7
EnterChapterTitle: Federal Work-Study Program
SectionNumber: 6
SectionTitle: Job Location and Development
PageNumbers: 39-42



PROGRAM PURPOSE

[[Financial need not a requirement for JLD jobs--34 CFR 675.31]]
The Job Location and Development (JLD) Program expands off-
campus job opportunities for students who are enrolled in eligible
institutions of higher education and who want jobs REGARDLESS
OF FINANCIAL NEED (unlike regular Federal Work-Study [FWS]
jobs). JLD also encourages students to participate in community
service activities. A student employed in a job developed by the JLD
Program must be currently enrolled, but, as no federal funds are used
to pay his or her wages, the student is NOT required to meet the
other standard FWS student eligibility criteria.

[[Purpose of JLD community service jobs]]
JLD community service jobs are designed to improve the quality of
life for community residents, particularly low-income individuals, or
to solve particular problems related to the needs of community
residents. Community services are those the school has identified by
working with local nonprofit, governmental, and community-based
organizations. Appropriate jobs are those in fields such as health
care; child care; literacy training; education (including tutorial
services); housing and neighborhood improvement; rural
development; and community improvement and jobs that provide
supportive services to students with disabilities. Schools must inform
all eligible students of the opportunity to perform community
services and must develop and make available information about
community service opportunities.

USE OF FWS ALLOCATION FOR JLD PROGRAM

A school may use up to 10% of its FWS allocation and reallocation--
or a maximum of $50,000, whichever is less--to establish or expand
a program to locate and develop off-campus jobs, INCLUDING
COMMUNITY SERVICE JOBS. Jobs located or developed under
the program may be for either a profit or nonprofit employer.

USE OF JLD PROGRAM FUNDS

[[Paying the student]]
The off-campus employer, rather than the school, pays a student
whose job was located or developed through the JLD Program.
Federal JLD funds are used to pay the school’s costs of establishing
and administering the JLD Program; the funds are NOT used to pay
students whose jobs were located or developed through the program.
A school is required, however, to keep a record of total earnings of
students employed in these jobs. If the school fails to do so, it will
not be in compliance with its participation agreement, which states
that total wages of students (for whom jobs were located or
developed) are expected to exceed the amount of federal funds spent
on the JLD Program. (The school reports in Part V, Section G, of the
Fiscal Operations Report and Application to Participate (FISAP) the
federal funds used for JLD and the total earnings of students for
whom jobs were located or developed.)

[[Federal share]]
[[Institutional share]]
The federal funds that a school sets aside from its FWS allocation to
be used for JLD activities may be used to pay up to 80% of the
allowable costs (listed below). The school must provide the
remaining 20% of allowable costs either in cash or in services. This
requirement, unlike the institutional share requirement for FWS
earnings, cannot be waived. The school must maintain records that
indicate the amount and sources of its matching share. Procedures
and records requirements for JLD are the same as those for all
campus-based programs. (See Chapter 5, Section 3.)

When a school signs its JLD Participation Agreement with the U.S.
Department of Education (ED), the school must agree that it will not
use its JLD allocation to locate or develop jobs at its own school or
other eligible schools.

ALLOWABLE PROGRAM COSTS

Allowable costs of carrying out the JLD Program include

- staff salaries (and fringe benefits, if they are the same as those
paid to other institutional employees in comparable positions and
are not paid to a student employed through the FWS Program);

- travel expenses related to JLD activities;

- printing and mailing costs for brochures about the JLD Program;

- JLD telephone charges, including installation of a separate line for
off-campus employers;

- JLD costs for supplies, equipment, and furniture;

- newspaper or other types of advertising that inform potential
employers of the services JLD offers; and

- JLD workshops for students and employers.

[[Costs not allowed]]
Costs that are not allowable are costs related to purchasing,
constructing, or altering the facilities that house a JLD project.
Indirect administrative costs also are not allowable. One example of
an indirect administrative cost is a portion of the salary of someone
who is not directly involved in the program--the JLD director’s
supervisor, for example.

MULTI-INSTITUTIONAL JLD PROGRAMS

[[Agreement with other eligible schools--34CFR 675.34]]
A school that is participating in FWS may enter a written agreement
with other eligible schools to establish and to operate a JLD Program
for its students. The agreement must designate the administrator of
the program and must specify the terms, conditions, and performance
standards of the program. Each school that is part of the agreement
retains responsibility for properly disbursing and accounting for the
federal funds it contributes under the agreement.

The participation agreement requires the school to provide
satisfactory assurances that, if the school uses federal funds to
contract with another school, suitable performance standards will be
part of that contract.

PROGRAM PARTICIPATION AGREEMENT

A school that wants to participate in the JLD Program checks the
appropriate box or boxes on its Program Participation Agreement
when it first applies for FWS funds. If a school does not decide until
later that it wants to participate, it should send a request to

U.S. Department of Education
Institutional Participation Division (IPD)
Financial Analysis Branch
Room 3522, ROB-3
600 Independence Avenue, S.W.
Washington, D.C. 20202

The school will receive a photocopy of its original Program
Participation Agreement, initialed by a member of the IPD staff,
authorizing the school’s participation.

The Program Participation Agreement must provide that

- the school will administer the program in accordance with the
Higher Education Act of 1965, as amended, and current JLD
regulations;

- the school will submit to ED an annual report on the use of JLD
funds and an evaluation of the program’s effectiveness (this
requirement is satisfied simply by reporting wages earned under
Section G of the FWS Electronic Fiscal Operations Report);

- the school will provide satisfactory assurances that it will not use
its JLD allocation to locate or develop jobs at its own school or
other eligible schools;

- the school will not develop jobs on campus under the JLD
Program;

- the program will be used for jobs while students are in school and
between periods of enrollment, but not for job placement upon
graduation;

- the program will not displace employees or impair existing service
contracts;

- the school expects total student wages to exceed the amount of
federal funds spent on the program; and

- if the school uses federal funds to contract with another school to
administer the program, suitable performance standards will be
part of that contract.

[[Termination and suspension]]
If ED terminates or suspends a school’s eligibility to participate in
the FWS Program, that action also applies to the school’s JLD
Program. Additional information about termination and suspension is
included in 34CFR 675.37.