| AwardYear: 1996-1997 EnterChapterNo: 3 EnterChapterTitle: Institutional Eligibility and Administrative Requirements SectionNumber: 0 SectionTitle: Contents PageNumbers: 1-220 CONTENTS CHAPTER THREE INSTITUTIONAL ELIGIBILITY AND ADMINISTRATIVE REQUIREMENTS INTRODUCTION (1) Recent Changes (2) SECTION 1: INSTITUTIONAL AND PROGRAM ELIGIBILITY (5) The Three Definitions of Eligible Institutions (5) Chart: Eligible School Definitions (6) Control and Legal Authorization (7) Accreditation (8) Admissions Standards (9) Other Eligibility Factors (11) "Two-Year" Rule (16) Foreign Schools Eligible for FFEL Programs (17) Reporting Information on Foreign Sources (18) Program Eligibility Requirements (21) The 12-Hour Rule (23) Academic Year Requirements (24) Clock Hour/Credit Hour Conversions (27) Interpreting Eligible Program Requirements (30) Additional Eligible Program Requirements (32) SECTION 2: ADMINISTRATIVE AND FISCAL STANDARDS (33) The Program Participation Agreement (34) Financial Responsibility (36) Standards of Administrative Capability (41) Contracts with Third-Party Servicers (46) Anti-Drug Abuse Requirements (49) Anti-Lobbying Certification and Disclosure (52) SECTION 3: CASH MANAGEMENT (53) Requesting Funds (54) Maintaining Funds (55) Disbursing Funds (57) Excess Cash (62) Administrative Cost Allowance (64) SECTION 4: FINANCIAL AID TRANSCRIPTS AND THE NSLDS (65) NSLDS (66) Requesting a Paper FAT (67) Payment and Certification Options (68) Sending a Transcript (69) Required Information Items (70) Model Transcript (71) SECTION 5: REFUNDS AND REPAYMENTS (75) Required Policies and Procedures (77) Fair and Equitable Refund Requirement (78) Dear Colleague Letter (DCL) (80) Comparing to Determine the Largest Refund (81) Withdrawal Date (83) Approved Leave of Absence (84) Period of Enrollment for Which the Student Has Been Charged (84) Determining Institutional and Noninstitutional Charges (85) Unpaid Charges (87) Late Disbursements (89) Credit Balances (93) Pro Rata Refund Calculations (93) Federal Refund Policy Calculations (96) Repayment Calculations (98) Refunds of $25 or Less and Repayments under $100 (99) Allocating Refunds and Repayments (99) Time Frames for Return of Funds (102) Case Studies (103) SECTION 6: AGREEMENTS BETWEEN SCHOOLS (133) Consortium Agreement (134) Contractual Agreement (135) Study Abroad or Domestic Exchange Programs (136) SECTION 7: PROGRAM REVIEWS AND AUDITS (137) Audits (137) Program Reviews (142) Guaranty Agency Reviews (143) Appealing Audit and Program Review Determinations (144) Quality Assurance Program (145) Experimental Sites Initiative (146) SECTION 8: RECORDKEEPING AND DISCLOSURE (149) Program and Fiscal Records (150) Student Records (150) Disclosing Student Information (152) SECTION 9: STUDENT CONSUMER INFORMATION (157) Basic Consumer Information Requirements (159) Job Placement Rates (161) Campus Security (161) Student Right to Know (167) Equity in Athletics (178) PPA Requirements for Schools Awarding Athletically Related Financial Aid (181) Loan Counseling (182) Drug and Alcohol Abuse Prevention Information (183) Misrepresentation (184) Equity in Athletics-Optional Form (187) SECTION 10: APPLYING FOR AND MAINTAINING PARTICIPATION IN THE SFA PROGRAMS (195) Applying to Participate (195) State Postsecondary Review Program (204) When to Submit a Fully Completed AAP (205) Other Substantive Changes and How to Report Them (212) Requirements When a School Ceases to be an Eligible Institution (216) Requirements When a School's SFA Participation Ends (217) Corrective Actions and Sanctions (220) |